Stanford’s Department Athletics, Physical Education and Recreation (“DAPER”) supports the nearly 900 student-athletes who compete on the 36 intercollegiate athletic teams sponsored by the university. It also supports the campus physical education, recreation and wellness initiatives. Stanford’s intercollegiate athletics department is seen as the premier athletic program in the country, achieving the highest levels of success both in the classroom and on the field. The core tenets of the Athletics Department culture, “The DAPER Way” are: Embrace Scholar-Athleticism, Pursue and Revere Excellence, Lead With Courage, and Work Cohesively. All department actions and employees are guided by these principles.
We are on a mission to become the best college athletics department in the country. Our sports teams speak for themselves in terms of athletic success (combined with the academic success of our student-athletes) and it is our goal to have the business side of our department to be equally top-notch. All employees contribute and help set the tone for the future of the organization. Currently, the Athletics Department is seeking applicants for the position of Assistant Director for Youth Programs.
JOB PURPOSE Under the general supervision of the Associate Director of Recreation Programs, the Assistant Director for Youth Programs is responsible for the creation, implementation, and administration of youth programming for the Stanford and surrounding community. Specific responsibilities include program management, training and supervision of contingent staff, oversight of operating budgets, development and monitoring of program policies and procedures, assessment and evaluation of youth programs.
CORE DUTIES Program Management (35%)
Promote youth recreation and wellness programs to individuals through active, ongoing communications including, but not limited to, departmental talks, email distribution, distribution of flyers, website development and participation in fairs.
Implement, administer and evaluate day-to-day operations of youth recreation and wellness program(s); solve problems and make decisions that impact the direction of the program.
Collect and analyze data, create reports, review and explain trends; formulate and evaluate alternative solutions and/or recommend curriculum changes to achieve the goals of the youth program.
Seeks creative solutions to problems and initiates improvements to programs, systems and services
Ensure positive coaching is provided to individuals in youth programs.
Develop and implement youth programs including new camps, sports leagues, clinics, learning programs, special events, and other opportunities that may arise based on the needs of the Stanford community.
Develop and implement a youth programs calendar.
Lead customer service contact for program (includes registering 500+ participants); responds to customer concerns and comments.
Ensures the collection, dissemination, and organization of enrollment materials, waiver/assumption of risk forms, and any other required record keeping necessary.
Coordination of youth programs including planning and scheduling of facilities, counselor resources, purchasing and maintaining equipment used in programs and quality assurance.
Ensures participant accident reports, employee injury reports, and incident are maintained and reviewed regularly. Ensures recurring accidents, trends or unusual situations are analyzed and identifies probable causes of each accident and effects change if necessary.
Contribute to the development of marketing materials and strategies, assist in planning and developing programming activities, outreach functions.
Independently form new relationships and collaborate with various departments across campus for shared initiatives.
Build relationships with schools, daycares, and after-school programs on campus and in neighboring communities.
Work with the events team within the Athletic Department to help solidify and market camps and clinics.
Ensure programs comply with all University and NCAA policies.
Budget and Administrative Management (20%)
Oversee the operating budget for Youth Programs.
Develop and meet revenue targets.
Manage online registration and payments.
Manage payroll for student and contingent staff.
Order and manage equipment inventory for programming.
Collect and provide quarterly and annual program and participant statistics.
Staff Management (35%)
Recruit, select, train, supervise and evaluate staff for all youth programs, events, camps and clinics to maximize staff recruitment, retention and professional growth.
Develop and implement an orientation program for new staff.
Ensure staff have all the necessary background checks, training and certifications to work with minors.
Schedule and lead staff meetings when appropriate.
Create and implement youth programs policies and procedures and train, as well as train staff on program expectations.
Ensures employees are provided safety training and attend safety meetings regularly. Maintains attendance records of safety meetings
Serve as a resource to other departments.
Represent Recreation and Wellness and youth programs to internal and external constituencies through campus events, lectures, presentations, department meetings and professional conferences.
* - Other duties may also be assigned
Education and Experience
Bachelor's degree in the field of kinesiology, exercise science, recreation, or related field required. Master’s degree preferred.
Candidate must have a minimum of three years of experience in campus recreation programming, preferably in youth program management.
Knowledge, Skills, and Abilities
Knowledge of current risk management practices in recreation settings, business skills necessary to generate revenue and balance budgets, a general understanding of marketing experience and university programming experience.
Experience in youth and recreation programming and/or coaching.
Excellent interpersonal, written and oral communication skills.
Superb attention to detail.
Experience with MS Office products and database applications.
Excellent interpersonal skills and customer service focus.
Demonstrated ability to prioritize own work and multi-task.
Demonstrated ability to take initiative and ownership of projects.
Ability to routinely and independently exercise sound judgment in making decisions.
Demonstrated experience working independently and as part of a team.
Knowledge of youth programming and the requirements to maintain the safety of minors.
Ability to direct the work of others.
Ability to learn and understand compliance with legal, financial, and university policies and external regulations.
Demonstrated ability to complete tasks under deadline.
Demonstrated ability to set priorities in order to perform a high volume of detailed work with constant interruptions.
Certifications and Licenses
PHYSICAL REQUIREMENTS* • Constantly perform desk-based computer tasks. • Frequently stand/walk, sitting, grasp lightly/fine manipulation. • Occasionally use a telephone. • Ability to perform and teach sports and fitness specific skills • Ability to lift 30 pounds regularly and up to 50 pounds occasionally.
* - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.
WORKING CONDITIONS • Position spends most days in office setting using computer. • On site management of sport activities at both indoor facilities and outdoor facilities with sun exposure. • May work extended hours or weekends.
WORK STANDARDS • Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations. • Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned. • Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University’s Administrative Guide, http://adminguide.stanford.edu/.
From its founding in 1891, Stanford University’s leaders have believed that physical activity is valuable for its own sake and that vigorous exercise is complementary to the educational purposes of the university. Within this context for human development, it is the mission of Stanford’s Department of Athletics, Physical Education and Recreation to offer a wide range of high quality programs which... will encourage and facilitate all participants to realize opportunities for championship athletic participation, physical fitness, health and well being.