The Fitness and Instructional Program Coordinator reports to and assists the Assistant Director of Fitness and Fitness Facilities with the daily logistical operations of the University of Notre Dame fitness/instructional program.
This position has personnel management responsibilities that include the training, development and daily supervision of approximately 30 group fitness instructors and personal trainers. The Fitness and Instructional Program Coordinator will establish relationships and collaborate with other RecSports areas, the Division of Student Affairs, and throughout the University to enhance fitness and instructional program services.
The Notre Dame RecSports fitness and instructional program offers over 40 different class options such as Zumba®, Barre, Yoga, and Indoor Cycling throughout the academic year with approximately 3,500 participants annually.
ESSENTIAL DUTIES & RESPONSIBILITIES
Oversee development and administration of policies and procedures for fitness and instructional program including employee manuals.
Coordinate group fitness and instructional class schedule via Innosoft Fusion and develop communication for timely updates to participants.
Ensure waivers are completed online and/or in person for all programs offered.
Provide excellent customer service by assisting front desk staff as needed with customer questions, concerns and complaints regarding fitness and instructional programs.
Provide proper enforcement of departmental rules and policies.
Maintain equipment/supplies inventory.
Assist in the development of fitness schedules/course descriptions for 60+ classes each semester.
Assist in oversight of 6 activity spaces; including maintenance and purchasing of fitness equipment.
Utilize a variety of software to complete the following tasks: Bi-weekly payroll submission; creation, management and tracking of Fitness Classes and Personal Training packages, refund processing.
Conduct free fitness services for body composition testing, fitness consultations, and fitness equipment orientations.
Provide assistance for campus-wide initiatives and support campus partners as a resource for: wellness fairs, speaking engagements for halls/departments and service on various committees.
Research vendors and products for quality and pricing, then make selection and purchase products and equipment for program operations.
Assist in budget development, management, and expenditure decisions.
Recruit, hire, on-board, train, supervise, mentor and facilitate professional development for approximately 30 employees.
Implement annual employee evaluations, including conducting and reviewing evaluations, recommending merit raises, and suggesting changes to improve employment process and/or work productivity.
Oversee bi-weekly payroll approval.
Develop and lead fitness and instructional program staff meetings and training in collaboration with the Assistant Director over topics such as format-specific training, training on policies, procedures, inclusivity, customer service, and risk management.
Monitor employee safety and fitness certifications for compliance with stated requirements in each job description.
Facilitate regularly scheduled instructor and personal training meetings.
Submit facility requests to facility scheduler within established timelines, policies, and procedures.
Submit marketing requests to Assistant Director of Administration within established timelines, policies, and procedures.
Teach FA/CPR/AED certification classes for RecSports employees as needed.
Serve as a Personal Trainer and/or teach Group Fitness Classes as needed.
Demonstrate active engagement with and support of the department mission, vision, and values.
Represent the department on campus wide committees.
Assist with special events.
Attend and participate in Division of Student Affairs events, programs, and training.
Other duties as assigned.
Bachelor’s degree required, master’s degree preferred. Major in recreation administration, sport management, leisure studies, physical education, kinesiology, or comparable degree.
Hold a current Group Fitness Instructor and/or Personal Training certification from a nationally recognized fitness organization such as the AFAA, ACE or ACSM.
One to two years of work experience in a group fitness/personal training program in a collegiate recreation setting.
Demonstrated knowledge of national trends and practices in fitness programming and various class formats.
Ability to teach a variety of class formats on an as needed basis.
Possess a current CPR, AED, and First Aid Instructor certification.
Two-year graduate assistantship in group fitness/personal training.
Experience with fitness class scheduling software (e.g. Innosoft Fusion).
Experience with programming or service delivery for diverse community populations.
TO APPLY - Fitness & Instructional Program Coordinator
Applications will only be accepted via ND.jobs; applicants click here to view the job posting and/or to apply. Deadline to apply is August 28, 2017.
Posting number: S17711
Additional Salary Information:
This a full-time exempt position within the Division of Student Affairs.
The University of Notre Dame offers outstanding benefits including health, life, dental, and vision insurance; flexible spending accounts; retirement options; paid holiday and vacation leave; wellness benefits; training and development opportunities; employee discounts; and more. Click here to view a complete list of benefits offered to exempt employees at the University of Notre Dame.
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