Under the direction of the Assistant AD of Facilities and Operations at Stanford Athletics, the Director of Facilities is responsible for the building operations and maintenance of two 75,000 square foot recreation facilities for students, faculty and staff. This position is also directly responsible for managing sustainability best practices throughout the Athletic Department’s indoor recreation and varsity facilities.
Facility Management (60%)
Serve as facility operations and maintenance point of contact for designated buildings.
Inspect facility for maintenance, janitorial and fire safety issues on an ongoing basis.
Create and monitor preventative maintenance plans.
Lead and facilitate building evacuation plans.
Create and monitor status of work orders to ensure all repairs are done in a timely manner.
Coordinate with outside contractors to ensure work does not disrupt facility activities.
Monitor HVAC system regularly and update facility programming schedules.
Respond to facility emergencies related to HVAC, plumbing, electrical, general facility issues, etc.
Coordinate facility closures, maintenance shutdowns and long term projects.
Participate in and occasionally lead weekly maintenance meetings.
Manage energy and water conservation.
Ensure facility compliance with federal, state, and county public health and safety regulations.
Implement facility security programs by developing procedures/practices, distributing keys, monitoring access points, assessing security infrastructure needs (security cameras, interlocks and alarms), and assessing/changing door access schedules.
Coordinate communications services (telephony liaison, network administrator) and provide updates/alerts/notifications to building occupants.
Coordinate the purchasing, inventory and maintenance of equipment related to the office spaces, mechanical rooms, and facility fixtures.
Prepare and monitor the annual facility budget.
Manage locker rental program to include the cleanout process and inventory maintenance at AOERC and Ford Center.
Work closely with the Recreation and Wellness Department.
Create a development plan for the Athletics facilities and best practices for sustainability.
Identify and facilitate facility energy savings and water conservation projects for all Athletics facilities to include LED retrofit, HVAC upgrades, occupancy sensors, and low flow water fixtures.
Identify and facilitate facility waste management for all Athletics facilities to include recycling and composting.
Promote sustainable practices to building tenants, programs and teams.
Partner with existing sustainability programs on campus to expand into the Athletics Department.
Education and Experience
Bachelor’s degree in the field of recreation, or related field.
Candidate must have a minimum five years of job related experience.
Knowledge, Skills, and Abilities
Excellent interpersonal, written and verbal communication skills.
Strong project management skills and proven ability to learn quickly, work independently, exercise good judgment and initiative.
Analytical skills to analyze and track complex space, equipment and financial data.
Demonstrate interpersonal skills, mature judgment when interacting with a broad range of people, including faculty/vendors/stakeholders/program areas, both individually and in groups.
Ability to coordinate daily activities including scheduling multiple projects with competing priorities, measuring quality assurance, monitoring of maintenance activities, and supervision of personnel.
Knowledge of current risk management practices and emergency preparedness plans and their implementation in recreational facilities.
Working knowledge of applications such as Excel, Word, and PowerPoint.
Certifications and Licenses
CPR, AED and First Aid
Valid California Non-commercial Class Driver’s License
Occasionally climb (ladders, scaffolds or other), twist/bend/stoop/squat, reach/work above shoulders, grasp lightly/fine manipulation, use a telephone, writing by hand, lift/carry/push/pull objects that weigh up to 20 pounds.
Rarely kneel/crawl, grasp forcefully, sort/file paperwork or parts, lift/carry/push/pull objects that weigh >40 pounds.
Routine work during evenings and weekends and occasional extended hours.
Requires 24-hour response availability seven days per week for emergency situations.
May be exposed to noise > 80dB TWA.
May work at heights 4 – 10 ft.
Must comply with the California Vehicle Code and Stanford University requirements when operating university-owned vehicles.
Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University’s Administrative Guide,.
From its founding in 1891, Stanford University’s leaders have believed that physical activity is valuable for its own sake and that vigorous exercise is complementary to the educational purposes of the university. Within this context for human development, it is the mission of Stanford’s Department of Athletics, Physical Education and Recreation to offer a wide range of high quality programs which... will encourage and facilitate all participants to realize opportunities for championship athletic participation, physical fitness, health and well being.