The Intramural Sports Program Coordinator reports to and assists the Assistant Director of Intramural Sports with the daily logistical operations of the University of Notre Dame intramural sports program. The Intramural Sports Program Coordinator is responsible for personnel management and training of approximately 100 student staff, sharing the development and delivery of team captain and participant education, and daily oversight and management of the intramural sports program with the Assistant Director. Over 100 students are hired annually and the student employment opportunities include officiating, supervising, program assistants, and various office administration duties. The intramural sports program offers over 30 different individual/dual and team sport activities such as tackle football, lacrosse, baseball and ice hockey throughout the academic year with approximately 11,000 participants annually. The Intramural Sports Coordinator will establish relationships and work with other areas of the Department, the Division of Student Affairs, and throughout the University to enhance the intramural sports program. The Intramural Sports Program Coordinator is also expected to collaborate with department and university constituents to facilitate events or projects.
ESSENTIAL DUTIES & RESPONSIBILITIES
Student Staff Supervision
Recruit, hire, on board, train, supervise, mentor, and facilitate professional development for approximately 100 student employees.
Implement annual employee evaluations, including conducting and reviewing evaluations, identifying patterns, recommending merit raises, and suggesting changes to improve employment process and/or work productivity.
Collaborate with the Assistant Director on student supervisor and manager promotions.
Evaluate officials’ knowledge, mechanics, and performance during games and provide feedback.
Determine employee schedules, monitor schedules for accuracy and adequate supervision, adjust scheduling process based on area needs and budget, and oversee time edit processing and bi-weekly payroll approval.
Develop and lead intramural sports program staff meetings and training in collaboration with the Assistant Director over topics such as sport-specific trainings, training on policies, procedures, inclusivity, customer service, risk management, and the manager-level staff education and training program.
Monitor student employee safety certifications for compliance with stated requirements in each job description.
Determine components and processes for student employee mentoring and recognition program(s), including implementing, evaluating, and making decisions on modifications to improve employee performance and retention.
Serve as a mentor and role model to student staff in relation to performance expectations, professional development, and student staff development/leadership.
Intramural Sports/Event Supervision
Oversee development and administration of policies and procedures for intramural sports including employee manuals.
Provide coordination and oversight of intramural leagues and events including activity implementation and participant conduct.
Coordinate schedule of intramural sports via IMLeagues and develop communication for timely updates to participants.
Assist in the tracking of standings for championship cup points.
Address participants regarding policies, rules of various sports, and behavioral expectations.
Assist with participant conduct issues.
Provide excellent customer service to participants at all times.
Provide proper enforcement of departmental rules and policies.
Identify safety/risk management concerns at indoor/outdoor facilities; inform Assistant Director of issues and resolutions.
Collaborate with Assistant Director to provide inclusive programs and services to underrepresented populations.
Oversight to ensure intramural sports program participant eligibility.
Maintain equipment/supplies inventory.
Research vendors and products for quality and pricing, then make selection and purchase products and equipment for program operations.
Oversee annual budget development, management, and expenditure decisions.
Additional Responsibilities and Duties
Facilitate regularly scheduled intramural sports captains’ meetings and official training sessions.
Submit facility requests to facility scheduler within established timelines, policies, and procedures.
Submit marketing requests to Assistant Director of Administration within established timelines, policies, and procedures.
Have a working knowledge of rules and mechanics of the sport under supervision.
Take a proactive approach to intramural sports risk management issues.
Demonstrate active engagement with and support of the department mission, vision, and values.
Other duties as assigned.
Bachelor’s degree required, master’s degree preferred. Major in recreation administration, sport management, leisure studies, physical education, kinesiology, or comparable degree.
Demonstrated strong leadership, customer service, team building, and decision-making skills.
Two years of work experience in an intramural sports program in higher education.
Experience managing intramural sport employees.
Experience developing and leading educational sessions.
Experience and a strong background in sports officiating.
Demonstrated knowledge of intramural sports rules and officiating mechanics.
Possess a current CPR, AED, and First Aid Instructor certification, or ability to obtain one.
Two-year graduate assistantship in intramural/competitive sports.
Direct personnel management experience of recruiting, hiring, training, scheduling, and evaluating student staff.
Experience with intramural sports scheduling software (e.g. IMLeagues).
Budget development and budget management experience.
Experience with programming or service delivery for diverse community populations.
TO APPLY - Intramural Sports Program Coordinator
Applications will only be accepted via ND.jobs; applicants click here to view the job posting and/or to apply. Deadline to apply is May 31, 2017.
Posting number: S17430
Employer will assist with relocation costs.
Additional Salary Information:
This a full-time exempt position within the Division of Student Affairs.
The University of Notre Dame offers outstanding benefits including health, life, dental, and vision insurance; flexible spending accounts; retirement options; paid holiday and vacation leave; wellness benefits; training and development opportunities; employee discounts; and more. Click here to view a complete list of benefits offered to exempt employees at the University of Notre Dame.
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