KU Recreation Services, a Department within Student Affairs, provides a campus-wide impact by improving the quality of life for all students, faculty, staff, affiliates, retirees, alumni, spouses, and domestic partners through its fitness and wellness initiatives. KU Recreation Services provide state-of-the-art recreational programs, facilities, and services.
Facilities include the Ambler Student Recreation Fitness Center (“ASRFC”), opened in September 2003 and expanded in 2008, several outside spaces, and Robinson Center. The ASRFC is comprised of many different activity spaces: 16,000 square feet of cardiovascular resistance training and free weight equipment, six indoor basketball/volleyball courts, a three-lane suspended jogging track, an aerobics studio, a martial arts studio, four racquetball courts, one squash court, dasher board system multipurpose gym, golf simulator, a 42-foot climbing wall and bouldering wall, two outdoor basketball courts, conference room, and a multimedia room. Outdoor facilities include: 13 acres of grass field spaces at the Shenk Recreational Sports Complex, the Adams Outdoor Education Center (challenge course), one artificial turf field (Central Field), four lighted sand volleyball courts, and four lighted tennis courts. KU Recreation Services utilizes the Robinson Center for its aquatic activities.
Programs within KU Recreation Services include Fitness, Intramurals, Sport Clubs, and Outdoor Pursuits. Fitness offers group fitness (“KU Fit”) with classes focused on cardio, strength, and mind and body, Personal Training, and Fitness Assessments. Intramurals play team sports, team tournaments, and individual activities. Sport Clubs participate in a wide variety of competitive, recreational and instructional sports. Outdoor Pursuits offer a challenge course, rock climbing wall, and an equipment rental center.
Manages Membership Services: 30%
Hires, trains, supervises, evaluates and executes disciplinary action within Student Membership Services Team
Responsible for recruitment, hiring, training, evaluating, scheduling, payroll and discipline of student staff.
Develops and coordinates membership services policies and procedures in accordance with established guidelines
Responsible for accounts receivable activities for membership including letter to members, phone calls, and tracking collection
Manage automated email module within recreation software for expiring memberships, locker rentals and other defined services.
Reconciles daily cash/credit card reports
Construct, review, and revise staff manuals, policies and procedures.
Oversee the development and maintenance of annual budget of approximately $40,000.00.
Completes audits of change funds and business functions
Manages internal invoices to coordinate with University process
Provides weekly/monthly overview reports of numbers and revenue for each type of membership
Serve as a key part of the Facility Management Team: 25%
Coordinate semester priority scheduling in software system
Coordinate master schedule for all facilities including resolving conflicts
Coordinate setup and take down of non-activity spaces (meeting rooms, conference room, lobby, etc)
Conduct building walkthroughs identifying any maintenance and/or custodial needs
Submit trouble tickets through Maximo for facility repairs
Manage facility projects/repairs as assigned
Coordinate University Outreach: 20%
Create marketing materials to present at University department meetings about the benefits of a KU Recreation Services membership
Schedule and deliver presentation to four departments per month
Set monthly/annual goals for membership additions and cancelations.
Create and deliver reports based on goals
Serves as Administrative Office Manager: 10%
Orders office supplies and equipment
Maintains office equipment
Manages budgets for shredding and multifunction devices
Point of contact for recycling, Pepsi, massage chairs, etc.
Coordinates staff training, checkout, inventory and maintenance of 2-way radios for internal staff usage
Coordinate projects from full time staff to student Membership student staff (PowerPoint, spreadsheets, etc.)
Oversee all non-fitness inventory under $5,000: 5%
Add/delete inventory as it is purchased throughout the year
Conduct annual inventory assessment
Coordinate disposal of broken/unused/outdated equipment through proper University channels
Member of Internal Staff Development Team: 5%
As assigned by Associate Director – Programs and Staff Development
Other duties as assigned: 5%
Participates on university committees, work groups, internal projects, etc.
Bachelor's degree (at the time of appointment) in Recreation, Sports Administration, Health/Physical Education, Exercise Science or related field.
Excellent demonstrated written communication skills as evidenced by the application materials.
One year work experience working in an active, dynamic environment
General working knowledge of standard computer application such as Microsoft Office.
Master's degree in Recreation, Sports Administration, Health/Physical Education, Exercise Science or related field.
Six months, or one semester internship, of facility management experience for large, high traffic environments or other related experience in the recreation services or related field
Experience in facility management of recreational, sport venues
Experience with a point of sale process
Experience with cash-handling and deposits of financial transactions
Experience supervising staff
Knowledge in recreation management software such as Innosoft Fusion, CSI or RecTrac, etc. for program registrations, point of sale, scheduling and facility access
Experience in facilitating student staff development through training, meetings, etc.
Professional involvement in National Intramural-Recreational Sports Association (NIRSA), or related organization.
Current CPR and AED Certification
The person in this position is responsible for knowledge of and compliance with Board of Regents, University policies and NCAA rules and regulations regarding day to day job related activities applicable to the position that could involve contact with student athletes.
This position will work an average of 8 hours a day, 40 hours per week, Monday through Friday, typically 9a-6p. Position will also work some morning, late night, weekend and holiday hours when necessary. A set schedule will be set after training has occurred.
CPR/AED training will be provided free of charge if not currently certified.
This position reports to the Associate Director – Facility Management.
Please contact Dave Podschun (Podschun@ku.edu) for any questions regarding this position.
Applications submitted via Bluefish can not be accepted.
Internal Number: 11096BR
About University of Kansas
The University of Kansas is a major comprehensive research and teaching university and a center for learning, scholarship, and creative endeavor. Founded in 1865, the University enrolls 28,000 students and has 2,800 faculty members. KU is the only Kansas Regents University to hold membership in the prestigious Association of American Universities (AAU), a select group of 62 public and private research universities that represent excellence in graduate and professional education and the highest achievements in research internationally. The National Science Foundation and Carnegie Foundation both classify KU as a top research university.
The university is committed to excellence. It fosters a multicultural environment in which the dignity and rights of the individual are respected. Intellectual diversity, integrity, and disciplined inquiry in the search for knowledge are of paramount importance.
Considered one of the most beautiful in the nation, KU's central campus occupies 1,000 acres on and around historic Mount Oread in Lawrence, a community of about 90,000 in the forested hills of eastern Kansas. Ten of KU's 13 schools are based here, and are internationally recognized research centers and laboratories.