Associate Director of Facilities and Operations (Pending Approval)
ECU Campus Recreation and Wellness
March 2, 2018
Greenville, North Carolina
Full Time - Experienced
Associate Director, Facility Management
This job will be posted on the ECU People Admin system upon final approval from ECU Human Resources. Applications submitted via Bluefish Jobs will not be accepted.
Interested candidates should submit a cover letter, resume, and list of three professional references to Willie Ehling, Director of Campus Recreation and Wellness at firstname.lastname@example.org.
Please visit our candidate session on Tuesday, March 6 at 10:00AM in room 712 at the Denver Convention Center during the NIRSA National Conference.
Primary Purpose of the Position:
The Associate Director of Facilities and Operations is responsible for the overall organization, administration, management and operation of indoor and outdoor facilities, aquatics, boathouse, safety services, main office and customer services departments relative to CRW. The Associate Director of Facilities and Operations is the primary administrative liaison with users of the facilities, including academic units, administrative departments and student organizations. The Associate Director is responsible for the development and implementation of facility policies and procedures and for interpreting administrative policy for users of the facilities. The Associate Director of Facilities and Operations is responsible for all corrective/restorative actions for all scheduled and non-routine facility maintenance and/or repair. This responsibility includes daily upkeep, preventive maintenance and repairs to facilities. In addition, the Associate Director of Facilities and Operations coordinates annual projects and large-scale capital improvements to the 150,000-square foot Student Recreation Center (SRC), the 28,000-square foot recreation and wellness spaces in the Health Science Student Center (HSC), the 21-acre Blount Sports Complex and the developing 129-acre North Recreational Sports Complex of which 60 acres are undeveloped. The position deals with sensitive issues including disciplinary actions for participants that have demonstrated inappropriate behavior or disregard for established rules and policies. He/she oversees and manages informal use of facilities, aquatic programs, safety services programs housekeeping services, and coordinates management with Facilities Services. The Associate Director of Facilities and Operations has contact with a diverse populace both on and off campus. He/she deals with the general public, the University community, volunteer groups, businesses/corporations and professionals. The position will assist with the solicitation of community partners and sponsors. Likewise the position will have significant impact upon the image of Campus Recreation & Wellness through the visibility associated with being a public representative of the department in numerous events and activities. The position reports to the Director of CRW.
Oversight of all facility use in regard to the informal recreation program, aquatics program, safety services, and operations (main office and customer service information, cash handling and check in areas) of the SRC, Blount and NRC. Works with staff to coordinate the daily operation, scheduling priorities and reservations of all facilities, including academic class utilization.
Oversees aspects of the indoor and outdoor facility reservation process to cultivate and maintain relations with individuals, organizations, all College of Health and Human Performance classes, other ECU departments, Campus Community and External partners. This includes space for CRW programmers, Club Sport practices and Tournaments, Intramural Sports, Youth and Family, Group Fitness, Adventure, Team Training and Wellness programs, as well as departmental meetings and trainings. This individual serves as the liaison to the Central Reservations Office.
Works collaboratively with other university agencies to maintain facilities, equipment and 21 departmental vehicles to develop and implement policies and procedures involving security and risk management guidelines. Provides administrative oversight and direction to the CRW Safety committee.
Provides administrative oversight and direction to CRW in at least one of the following: Technology, Risk Management, and/or Assessment.
Maintains a thorough knowledge of university policies, state and federal regulations and Environmental Health and Safety guidelines as they relate to best practices in facilities and activities management within CRW.
Consults with the Director of CRW in the development of integrated and strategic plans. Plays a key role in CRW long range planning strategies as they relate to the university master plan and facility expansion and renovation.
Provides collaboration in coordinating academic accommodations with the College of Health & Human Performance, freshmen orientation class, and others.
Provides student leadership opportunities through the employment of graduate assistants, facility managers, lifeguards, utility workers, as well as other student staff working in facilities and operations related areas. This includes hiring, scheduling, training, management, evaluation, and supervision. Oversees the departmental safety classes such as CPR/First Aid/Lifeguard Instructors. Directly Supervises the Assistant Directors and Coordinators of Aquatics, Safety Services, Indoor and Outdoor Facilities. Oversees the communication and coordination with housekeeping, facility services, and university grounds.
Works with staff members in long-range programming, equipment selection and purchases, and budget preparation/allocation/monitoring for designated program and administrative areas for facilities (SRC, NRC, Blount and Health Sciences campus), aquatics, safety services and customer services.
Maintains professional development through membership in professional organizations, attending conferences and workshops, professional reading, and staying current with trends and issues pertinent to facility management, planning, and assessment. Serves on departmental, divisional, and/or University committees. Works with the campus service volunteer program for departmental programs, special events and community service (3,000 plus contact hours per year).
Supports campus and division wide events through active participation and planning of events, programs, and student activities hosted by Student Affairs.
The Associate Director of Facilities and Operations may assist the Director of CRW with assigned duties and responsibilities.
Serves as a member of the CRW senior leadership team in the overall management of the department, major administrative issues, and strategic decision-making process.
Other duties as assigned.
The minimum level of formal education is a Master's degree in physical education, recreation/athletic administration or a related field required. A minimum of five years of experience at the collegiate level working with and/or directly responsible for facilities aquatic supervision and program administration is required.
Demonstrated ability to supervise full-time and student staff.
Knowledge of legal, safety and risk management policies and procedures.
Experience with fiscal management practices and responsibilities.
Knowledge of energy conservation practices and sustainability issues in facility, field, court and alternative recreational site operations as well as knowledge in regard to common construction practices and terminology.
Experience with strategic planning, assessment efforts and data analysis.
Demonstrated ability for clear, written and verbal communication. He/she must possess experience with public speaking and/or teaching.
Ability to work independently and effectively as part of a team.
Experience in aquatic supervision and pool management.
Experience utilizing facility management software such as Fusion and other relevant technology in the management of facilities.
Experience with marketing, risk management, and assessment necessary for a successful student service.
Experience with revenue generation and creative planning.
Successful collaboration and communication with the University and Community partners in maximizing the existing resources.
For questions about this posting please contact Willie Ehling, Director of Campus Recreation and Wellness at email@example.com.
This job will be posted on the ECU People Admin website upon final approval from ECU Human Resources.
Anticipated Start Date:
The anticipated start date for this position is July 1 or sooner (negotiable).
About ECU Campus Recreation and Wellness
East Carolina University, founded in 1907, is a public university and a member of the UNC system serving over 29,000 students. ECU is a progressive doctoral-granting institution with the feel of a small college. Programs are offered through the College of Arts and Sciences, the Graduate School, and the Schools of Allied Health Sciences, Art, Business, Education, Health and Human Performance, Human Environmental Sciences, Industry and Technology, Medicine, Music, Nursing, and Social Work. Its 392-acre main campus and 46-acre medical campus are located in Greenville, NC.