Under the direction of the Intramural and Club Sports Assistant Director, the Coordinator of Club Sports is responsible for the development and administration of Club Sports (20+). Specific responsibilities include program management, supervision of contingent staff, development and oversight of operating budgets, development and monitoring of program policies and procedures, and administration of Club Sports to university and industry standards.
Program Management (50%)
Ensures the planning, organization, implementation, and evaluation of programs are conducted in accordance with established service and safety standards.
Independently implement, administer and evaluate day-to-day activities of the program. Act as key contact.
Provide for effective customer service delivery, management of associated risks and liability, evaluation and development of programs, including monitoring and updating of policies and procedures.
Provide leadership and direction to ensure that the Club Sports program offercompetitive opportunities for athletes and teams while supporting student leadership development.
Develop and manage Intramural and Club Sports policies and procedures based on university, department and governing body directives and guidelines as well as best practices.
Manage Club Sports athlete and team registration including the collection of forms and information including; facility use and scheduling, team travel, fundraising, compliance, assumption of risk/waivers, accident reports, insurance and risk management, athlete eligibility, post-season competition, development efforts, alumni relations, coach employment, team supervision and any other required documents.
Collect and analyze data, create reports, review and explain trends; formulate and evaluate alternative solutions and/or recommendations to achieve the goals of the program.
Ensures that policies & procedures are properly developed, communicated, interpreted and implemented uniformly; analyze and evaluate policies and procedures and revise as needed.
Oversight and supervision of club team tournament and special event planning.
Develop and maintain Club Sports program resources, including websites, forms, and manual.
Act as a liaison with Athletic and University Development for alumni relations and gifts for Club Sports teams.
Collaborate with Programs for Leadership & Service Education (PULSE) for club teams’ dual role as Club Sports teams and voluntary student organizations.
Provide leadership and direction to ensure that club sports engage participants, promote health and wellness and provide a cross-section of opportunities for learning.
Assists in the development of a comprehensive package of promotional efforts.
Submits promotional copy for programs prior to established deadlines.
Defines target markets. Assists in conducting assessments and research.
Encourages participant use of social media to bring awareness to sports programs.
Responds to customer concerns and comments.
Ensures the indoor and outdoor facilities for all club sports programs are reserved and coordinated in accordance with the approved policies of Athletics Facilities.
Equipment management. Including all team equipment that is being stored on campus and off campus in non-university facilities.
Personnel Management (25%)
Provide engaged leadership and supervision of recreation program staff and leaders including the Undergraduate Assistant, Club Officers, Club Sport Supervisors and Club Sports coaches.
Ensure that hiring, training and, when required, proper termination of all student and contingent staff for club sports programs are conducted in accordance with department and university policies and guidelines.
Develop, manage and evaluate staff for each program to maximize staff retention and professional growth. Select, train, supervise and evaluate part-time and seasonal staff teams.
Develop comprehensive training programs for club officers and staff teams. Create and deliver training as well as accountability for, club officers and participants for improved program experience. Provide student leadership opportunities.
Advises and supports the student led Club Sports Council and ensures effective meeting are conducted regularly and accurate minutes are kept.
Financial and Administrative Management (15%)
Provide strategic analysis of club sports program budgets, ensuring operations are managed efficiently.
Monitor program area budgets routinely; oversee program area purchases; and ensure adherence to financial deadlines and guidelines.
Develop and direct the implementation of operating policies and procedures for club sports and programs.
Partner with Advancement to coordinate fundraising campaigns and roster record keeping.
Internal and External Leadership and Collaboration (10%)
Provide leadership and vision as member of the Department of Recreation Team; proactively contribute to strategic planning for all aspects of Recreation and Wellness.
Collaborate with university contacts including, but not limited to, Advancement, Admissions, Alumni Association, Legal, Athletics, Human Resources, Facility Operations, and Programs for Student Leadership (PULSE) staff.
Coordinate contracts and agreements with external partners including, but not limited to: Velodrome, Eagle Creek Boathouse, Fuel Tank ice rink, climbing facilities, Equestrian stables, Athletic Trainer group, Team Leagues and Associations.
Coordinate with Legal, Risk, Health Services, Athletic training services and Academic Affairs on injury and risk management processes.
Coordinate with Admissions on proper recruiting and scholarship award regulations and requirements.
Preference will be given to applications received by April 20th.
For More Information on our Department and Programs
Visit our website at www.butler.edu/hrc
Email (email@example.com) or mail resume, cover letter, and names/phone numbers of three references to Internship Search Committee, Attention: Eric Kammeyer, Department of Recreation, Butler University, 530 W. 49th St, Indianapolis, IN 46208.
Butler University is an Affirmative Action/Equal Employment Opportunity Employer
Education and Experience
Minimum Requirement: Bachelor’s degree in the field of kinesiology, exercise science, recreation, or related field. Master’s degree preferred.
Knowledge, Skills, and Abilities
Knowledge of current risk management practices in recreation settings, business skills necessary to generate revenue and balance budgets, professional and student development strategies; a thorough understanding of recreational and sports programs; familiarity of current office software programs; and university programming experience.
Demonstrated ability to complete tasks under deadline.
Demonstrated ability to set priorities in order to perform a high volume of detailed work with constant interruptions.
Demonstrated experience in decision-making and problem-solving skills.
Demonstrated ability to prioritize own work and multi-task.
Demonstrated excellent organizational skills.
Demonstrated ability to take initiative and ownership of projects.
Ability to communicate effectively both orally and in writing.
Ability to routinely and independently exercise sound judgment in making decisions.
Demonstrated experience working independently and as part of a team.
Ability to direct the work of others.
Position frequently spends time in an office setting using computer.
Position often spends time in both indoor and outdoor sports facilities interacting with participants.
Interpersonal Skills: Demonstrates the ability to work well with colleagues, clients and external organizations.
Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies.
About Butler University
Butler University is located in Indianapolis, Indiana and was founded in 1855. Primarily a liberal arts institution, Butler has an enrollment of approximately 4500 students. The Health and Recreation Complex (www.butler.edu/hrc) houses Recreation, Health Services, Counseling Services, and Health Promotion. Recreation prides itself on student development, professional development, comprehensive and progressive programming, creativity, and a dynamic and ever-changing work environment.