Job Title Team Sports Coordinator - Campus Recreation
Posting Number A00328
Transcripts Administrator candidates hired for a position that requires a post-secondary degree shall provide copies of transcripts prior to start of employment to Human Resources.
Special Instructions to Applicants Each applicant is encouraged to provide (preferably as attachments to the online application) the following supplemental documents: (1) letter providing some detail of the applicant's qualifications and interest in the position; (2) current resume/CV; (3) the names, addresses, and telephone numbers of at least three professional references. If you are unable to attach the supplemental materials to the online application please mail to:
Southern Oregon University Human Resource Services Churchill Hall, Room 159 1250 Siskiyou Boulevard Ashland, OR 97520
For inquiries and additional information, please contact: Human Resource Services via email at firstname.lastname@example.org or by phone at (541)552-8553.
Position Summary Under the lead direction of the Director of Campus Recreation and Student Recreation Center, the Team Sports Coordinator is responsible for all aspects of Intramural Sports and Sport Clubs programs at Southern Oregon University (SOU). Campus Recreation provides students an opportunity to participate in structured activities at a competitive and recreational level. The department is committed to offering programs that promote an inclusive campus environment. Programs contribute to the wholeness and wellness of students by contributing to campus engagement while motivating students to achieve life balance. Intramural sports include flag football, dodge ball, Co-Rec basketball, indoor soccer, softball, and indoor volleyball. All practice sessions, tournaments, and games are held evenings and weekends to accommodate students' schedules.
The Sport Clubs Program is designed to allow all genders to participate in regional and intercollegiate competitive activities. The Sport Clubs program is designed to provide opportunities to SOU students, with mutual interests in a sporting activity, to pursue their interests and competitiveness in more depth. Each club is formed, developed, governed, and administered by student membership with the support of the Coordinator. Student leadership, interest, commitment, and participation are essential elements of a successful sport club. The Coordinator will facilitate learning experiences for members through their involvement in fundraising, public relations, organizational development, leadership administration, budgeting, and scheduling. Current recognized Sport Clubs include women's and men's lacrosse; baseball; men's soccer; women's and men's rugby; baseball;: Rowing and Ultimate Frisbee. All practice sessions and tournament play are on nights and weekends and include national and regional travel.
Job responsibilities require the ability to perform independently during variable work hours that include most evenings and weekends; additionally, this position will ensure all activities meet learning objectives, safety guidelines, and that all proper permits are obtained. This position will contribute to the operations of SOU's new Recreation Center opened April 2018, and will remain integral to the planning and implementation of SOU's new Recreation Center.
Diversity Statement Southern Oregon University is a welcoming community committed to inclusive excellence and the celebration of diversity. Without diversity, our educational process is diminished. Working together in support of our commitment to diversity, we strengthen and enrich our role as learners, educators and members of a tightly connected global community. We encourage those who share in our commitment to diversity, to join our community and we expect all our employees to demonstrate an ability and desire to create an inclusive campus community.
Minimum Classification Qualifications
Bachelor's degree in a field related to the duties performed such as, behavior sciences, public or business administration, leisure/recreation services, sports and recreation management, or applicable field.
A minimum of 2 years work experience in Intramural Sports or Sport Clubs programs.
Experience with inclusive sports and recreation programming, risk management, and team building/facilitation.
Effective and efficient fiscal and resource management of student-fee funded budget and balance of revenue generation.
Professional philosophy that is student-centered, service oriented with the ability to work in a constantly changing environment; a “team player”, and willing to participate in departmental events with additional hours as needed. Valid Oregon Driver's license or acquire it within 4 months of employment Must provide proof of current CPR/AED/First Aid certification prior to start date
Master's degree in a field related to the duties performed such as, Physical Education,Sports and Recreation Management or related field.
Three years' experience in a university Sport Clubs program.
Fiscal planning and budget management experience while balancing revenue generating initiatives.
Participation in position related professional organizations (such as NIRSA, NASPA, ACUI, etc.).
Demonstrated experience with facility management including upgrades and expansion; maintenance and scheduling; hosting and housing outside groups for tournaments.
Experience working and/or managing a student or community recreation center.
Experience developing and assessing learning outcomes
Experience with a Sport Clubs Leadership program and/or Council This position must possess and maintain a current, valid Driver License. Yes
This position is designated as a critical, security-sensitive or safety-sensitive position; therefore, the incumbent must successfully complete a Criminal Background Check. Yes
Knowledge, Skills, and Abilities
Excellent communication skills; ability to effectively communicate information in a clear and understandable manner, both verbally and in writing.
Demonstrated ability to interpret and consistently apply a wide variety of complex policies and procedures where specific guidelines may not always exist. Ability to work with frequent changes in policies and procedures, under pressure of deadlines in a fast-paced environment. Ability to work with frequent changes in policies and procedures, under pressure of deadlines in a fast-paced environment.
Excellent computer skills and proficiency with a variety of computer applications including word-processing, spreadsheets, databases, online systems, social media platforms, Internet as well as online calendaring and email.
Excellent organizational and time management skills with the ability to set own priorities to coordinate multiple assignments with fluctuating and time-sensitive deadlines.
Ability to coordinate and lead training to staff and student workers. Ability to effectively supervise, evaluate, schedule and provide lead direction to student workers. Demonstrated conflict resolution skills
Ability to present ideas and concepts in presentation format and use consultative and facilitation skills to gain consensus in a collegial manner. Ability to gather and analyze information/data and make intelligent, logical and defend-able decisions which have campus wide implications. This includes the ability to draft and compose correspondence and write clear and concise reports.
Strong analytical and research skills; ability to gather, evaluate, and to develop well-reasoned conclusions. and recommendations. Ability to proactively assess work operations and anticipate potential problems; ability to develop and implement strategies for preventing/resolving problems.
Ability to effectively perform work of a highly sensitive and confidential nature that requires access to information. Ability to exercise sound judgment and discretion, tact, and diplomacy. Ability to represent campus interest and propose appropriate response or remedy.
Initiative in independently planning, organizing, and performing work assignments within broadly defined parameters. Ability to coordinate several functions and determine the relative importance of each; ability to work with a high level of productivity and accuracy/attention to detail. Excellent organizational and time management skills with the ability to set own priorities to coordinate multiple assignments with fluctuating and time-sensitive deadlines.
Knowledge of or ability to analyze software functionality through technical documents, and design and document efficient/effective work processes; ability to independently analyze software problems, test probable causes, and recommend sound solutions. Ability to use, or learn AV equipment and sound systems as well as any other building-related equipment, so as to address patron needs.
Ability to adapt to and work effectively in a heavily bureaucratic environment which requires regular interaction with a number of level within the organization and multiple outside agencies. Working knowledge, or ability to quickly learn, university infrastructure, policies, and procedures.
Effective and efficient fiscal and resource management of student-fee funded budget and balance of revenue generation. Knowledge of basic accounting principles and financial record keeping.
Must be willing to travel and attend training programs off-site for occasional professional development.
Must be able to work additional hours and adjust working hours to meet job needs. May be called back periodically to perform work as needed on an emergency basis.
Must be able to successfully pass a pre-employment background check.
This position classification has been defined as “exempt” and is not subject to the overtime provisions of the Fair Labor Standards Act (FLSA).
The person holding this position is considered a “mandated reporter” under the Oregon Revised Statues and is required to comply with the requirements set forth by the Oregon department of Human Services.
Physical Demands Ability to lift up to 50 lbs, able to see and hear to respond to emergency, safety and risk management situations. Able to communicate quickly and clearly through speaking. Position requires significant time in an active recreational environment. Ability to work prolonged day in outdoor conditions in cold, hot, wet, and dry climate conditions.
Posting Date 06/08/2018
Application must be received by: for priority consideration 06/22/2018
Anticipated Appointment Begin Date 09/03/2018
Contact Name for Applicant Questions Human Resources
Duties Coordinate operations and provide oversight for approximately 7-15 sport clubs. Serve as advisor and assist with the development of the Sports Club Councils to provide training, mentoring, and development of the board. Assist in the development of the officer leadership series for Sports Clubs. Recruit, train, and supervise a student staff of nearly 30 employees, sports supervisors, and officials. Recruit, hire, and provide ongoing support for volunteer club coaches leading all individual sport clubs. Organize and communicate with relative collegiate sport club leagues to ensure compliance and participant eligibility. Publish and recognize league and tournament results. Develop and assess learning outcomes for Sport Clubs. Develop and maintain employee manuals; establish, implement, train, and enforce compliance with risk management, travel, safety, and injury policies and procedures to include emergency response. Oversee individual club budgets, individual requests, allocations, and expenditures, and facilitates club fundraisers through Student Life and the SOU Foundation. Advise and mentor student employees to publicize and market programs through print, web sites, social media, and other media. Track participation, survey and assess needs and leader development, and perform annual formal program evaluation. Percent of total time 50
Duties Coordinate operations and prove oversight for the seven recognized Intramural Sports program. Organize intramural seasons including supervision, scheduling of staffing and events, operation, and staff/referee training. Set and facilitate registration through IM League, Fusion and/or SOU Connect. Recruit, train, and supervise student staff, sports supervisors, and officials. Develop and maintain employee manuals. Establish, implement, train, and enforce compliance with risk management, travel, safety, and injury policies and procedures and emergency action plans. Ensures facilities and equipment are maintained and in acceptable condition and oversee set-up, operation, and clean-up of all events. Publicize and market programs through print, web sites, social media, and other media. Publish and recognize league and tournament results. Track participation, surveys and assesses needs, and evaluate programs and marketing initiatives. Percent of total time 25
Duties Create and develop a 3-5 year strategic plan; including goals, objectives, and program assessments used to build program facilities and student participation. Work with Campus Recreation staff and Facilities and Management Planning for the upkeep and development of recreation facilities. Serve and actively participate on the opening and operations of SOU's new Recreation Center. Ensure facilities and equipment are maintained and in acceptable condition; and schedules facility usage. Purchase needed equipment and closely tracks inventory. Assist with Fusion Membership Management, Point of Sale procedures and deposits. Prepare and monitor annual student fee funded budgets for all Intramural sports and sport clubs including the development of revenue plans, pursuing alternative funding sources (grants, etc.), and presenting needs to the Student Fee Committee and sub-committee. Work closely with Campus Recreation staff, the offices of student life and the Stevenson Union to regularly monitor and prepare budgets. Participate in and assist with other Campus Recreation tasks as needed. Percent of total time 15
Duties Collaborate with the Admissions Office in planning and implementing Admissions events (Preview, Weekends, open houses, info sessions, etc.) aimed at diversifying the student population in support of the university.
Participate on relevant committees; especially Raider Traditions and Week of Welcome. Assist and support the various programs sponsored by the Student Life and its various entities.
Attend regional and/or national conferences/meetings, as budget/staffing plans allow. Pursue professional development opportunities in a variety of disciplines and trainings in order to stay current in the areas of risk management especially as it relates to competitive club organizations and the balance of university and personal liability. Percent of total time 10