Assistant Director of Club Sports and Business Administration
UMass Lowell Campus Recreation
August 1, 2018
Anticipated Salary of $55,000
Full Time - Experienced
4 Year Degree
The Assistant Director of Club Sports and Business Administration will be directly responsible for the administration, supervision, and development of a comprehensive and thriving Club Sports program as well as oversee all business related activities for the Department of Campus Recreation.
Club Sports Administration
Coordinate the day to day activities of 30+ Clubs and Organizations with 700+ student participants.
Train all Club Sport executive board members on departmental, university, state, and federal policies, procedures, laws, and regulations.
Code of Conduct
Risk management – Health/Safety
Apparel and Uniforms
Practices and Competitions
Creating an inclusive culture
Manage all aspects of the Club Sport webpages
Coordinate the purchasing of all Club Sport equipment and apparel
Oversee more than $200,000+ of annual budget expenditures of Club Sport Teams.
Utilize program and departmental software to include EZFacility, Subitup, HRDirect, Summit, and IMLeagues
Identify short and long term goals for use in area assessment for club sports program.
Maintain current statistics and records to be used in semester and annual reports as well as alumni relations.
Train, schedule, supervise, and evaluate the following club sport support staff.
Athletic Trainers – (To include on campus and per diem trainers)
Student Sport Club Supervisors (10+)
Club Sport Lifeguards (5+)
Club Sport Coaches (20+ paid and 15+ volunteer)
Club Sports Intern (20+ hours per week)
Coordinate all aspects of payroll for supervised employees.
Coordinate all Sport Club Fundraising to include the following activities.
Friends and Family Letter Campaign
Schedule Concessions workers for Varsity Home and Rec Center Games/Tournaments through Aramark
Work with Athletics to schedule teams and individuals from teams to work home games as game day operations personnel, such as ball people, libero trackers, goal light/penalty box operators for hockey
Assist clubs with holding Alumni Games where donations are made by attending alum
Host events such as the Rugby Northeast Championship
Club Sports Endowment donations solicitation
Classes through the Learn To program
Classes through the Learn To program
Event Management & Travel
Manage all aspects of 100+ home sport club competitions and events to include.
Scheduling of on and off campus fields, courts and theaters
Scheduling of all event staff including supervisors, athletic trainers, officials and security personnel as needed
Coordinate liability insurance binders for off campus venues
Manage the travel to and from 200+ sport club competitions and performances to include:
Coordination of all rental and personal vehicles
American Safety Council – Safe Driver Training
Coordinate Flights and Hotels
Process invoices for clubs and department through Buyways
Process payment vouchers, reimbursements and refunds for department and clubs
Manage travel pre-authorization for department staff
Conduct monthly reconciliation for department
Reallocate department credit card purchases to proper accounts
Input e-paf contracts for clubs and rec center student staff
Monitor/Manage 30 Departmental and 72 Club Accounts
Manage departmental budget and journal entry transfers
Creation and management of budgeting shadow system
Set-up new department ID’s for new areas
Set-up new vendors through A/P
Supervise P/T Business Coordinator that is responsible for:
Daily reconciliation of revenue
Creating daily transmittals to match with daily deposits
Input of department expenses in budgeting shadow system
Participation on various university and division committees and teams.
Organization of community service for sport clubs with the following organizations: Greater Lowell Boys and Girls Club, Girls Inc., Lowell Humane Society, Lowell Toys for Tots, Cleaning up of Lowell Streets, Caite’s Closet, teams offering sports clinics for local youth (Dance, WLax, MBB, MVB, UCC), Teams assisting as coaches with local youth programs (MIH, MLAX), Safe Trick or Treat, Res Life Thanksgiving Food Drive, Club Sports Food Drive Competition
Build effective partnerships with co-workers throughout the University by freely sharing appropriate information and providing assistance when needed.
Ensuring optimum service to all internal and external partners in response to all requests for service and information.
Maintaining an environment that is welcoming to persons of all backgrounds, nationalities, and roles.
The University of Massachusetts Lowell is committed to increasing diversity in its faculty, staff, and student populations, as well as curriculum and support programs, while promoting an inclusive environment. We seek candidates who can contribute to that goal and encourage you to apply and to identify your strengths in this area.
Education: Master’s Degree Required. Preferred in Recreation, Sports Administration / Management, Business, Finance, Education or a closely related field. Appropriate experience and certifications can also substitute for preferred degree concentrations listed above.
3-5 Years previous experience in Club Sport/Recreation and risk management protocols.
3-5 years previous experience working with college aged students.
Current national certification in CPR/AED and First Aid Training.
About UMass Lowell Campus Recreation
UMass Lowell is a national research university committed to preparing students for work in the real world— solving real problems and helping real people— by providing an affordable, high-quality education. Located on a high-energy campus in the heart of a global community, the university offers more than 18,000 students bachelor’s, master’s and doctoral degrees.