Health/Wellness, Instructional Programs, Sport Clubs
The Sport Club & Youth Programming Coordinator manages the administration and day-to-day operations of a comprehensive student-focused program consisting of 36 clubs and approximately 1,500 student participants. This position has responsibilities related to student staff development, financial oversight, student club travel, and program development and assessment. Additionally, this position oversees all aspects for youth programs. The Sport Club & Youth Programming Coordinator reports to the Assistant Director for Structured Sports and Outreach.
SPECIFIC RESPONSIBILITIES INCLUDE:
Sport Club Programming:
Continuously work towards a holistic mission for the Sport Club Program; assist in the development of learning outcomes and goals for program development
Develop, revise, and implement guidelines and procedures to govern the Sport Club Program
Receive and evaluate sport club practice and event requests and collaborate with on-campus facility liaisons for scheduling
Review and approve sport club apparel requests by collaborating with the Marketing Communications Manager to ensure compliance with the Office of Trademarks & Licensing guidelines of the Collegiate Licensing Company
Ensure student clubs complete all appropriate forms and documents to maintain active club status
Actively encourage the creation of additional sport clubs to best meet the broad recreational needs of the campus community, and guide prospective clubs through the new club registration process
Collaborate with the Office of Student Conduct and Academic Integrity and the Department of Student Commons and Activities to address any student club or participant conduct issues
Review and approve sport club fundraisers
Assist with the management of the Sport Club budget; review Sport Club Council recommendations for club allotment on an annual basis, process payments for sport club organizations through VCU Rec Sports account, advise club treasurers on financial policies, and facilitate purchases for sport club organizations as needed
Manage sport club equipment and uniform inventories
Organize special events throughout the year to engage sport club members and promote club involvement (e.g. showcase events, appreciation nights, end-of-semester/year recognition events, etc.)
Provide on-site event management and logistical assistance for sport club home matches, games, and tournaments
Serve as a risk management liaison to the Sport Club Program
Student Leadership Development:
Advise the Sport Club Council, including attending all meetings, training the membership, ensuring the council complies with departmental and University policies, and holding the council accountable to meet their charges
Develop and facilitate officer training sessions held at the start of each semester and as needed
Facilitate monthly officer meetings by developing educational sessions and providing key information on available department and university resources for club leaders
Provide resources for student participants to succeed academically with a continual focus upon assisting with the student persistence process to graduation
Meet with club leadership and members as needed to discuss progress, issues/challenges, and disciplinary matters
Student Staff Supervision:
Directly manage a staff of ten to twenty student supervisors; recruit, hire, and develop staff, conduct bi-monthly staff meetings, hold mid-year and annual staff reviews, and schedule staff for practice and event supervision as well as office hours
Review and process student employee payroll; approve time cards and verify hours with scheduling software
Develop best practices in regards to student staff development; benchmark programs at other NIRSA institutions
Serve as Director of an eight-week summer day camp for children between 6-12 years old
Develop and implement new youth programs based on industry trends and standards
Recruit, hire, train and evaluate a staff of ten to twenty camp counselors
Project and manage budgets which includes purchasing equipment, reconciling purchases and approving payroll
Promote, advertise and market youth programs to VCU students, faculty& staff and the local community
Serve as the primary communicator with parents and/or guardians
Initiate strategic partnerships with campus and community partners to design educational youth programs that will positively impact the campus
Assist with the marketing and promotional efforts of individual sport clubs, the Sport Club Program & Youth Programs
Monitor the social media accounts/sites of sport club organizations; encourage an active and appropriate media presence to recruit, retain, and inform members, and promote club activities and accomplishments
Collaborate with department’s Marketing & Communications unit as well as units and departments across the University (e.g. Student Activities, Residential Life, etc.)
Attend and actively participate in staff meetings, in-service education sessions, and other divisional or departmental meetings
Participate in other Division of Student Affairs initiatives, programs, and committees as required
Maintain professional skill sets and certifications as appropriate for job responsibilities and as a campus recreation professional
Perform other duties as assigned by the Assistant Director for Structured Sports & Outreach
Master’s degree in Recreation, Sports Management, Health and Physical Education, Higher Education Administration, or related field
At least two (2) years of experience in administering a sport club program and/or youth programs and supervising student staff
Demonstrated experience working in and fostering a diverse faculty, staff, and student environment or commitment to do so as a faculty member at VCU
Strong organizational skills
Excellent written and oral communication skills, interpersonal skills, and ability to work collaboratively
Current American Red Cross First Aid/CPR/AED certification
Knowledge of best practices and standards in collegiate recreation
Demonstrated experience in personnel management and ability to motivate students
American Red Cross First Aid/CPR/AED Instructor certification
American Red Cross Workplace First Aid/CPR/AED Instructor Trainer
Membership and active participation in NIRSA
Ability to work evenings and weekends
Position is located in a non-smoking area
Additional Salary Information: Salary is commensurate with qualifications and experience. Position includes full VCU Professional Staff benefits package – health insurance, vacation, signing bonus and tuition waiver.
About Virginia Commonwealth University
VCU Recreational Sports offers a diversity of programmed and informal recreational, fitness and sports activities for VCU students and faculty/staff/alumni/plus one members. A brief overview is provided below. We invite you to click on the links to our various program area and facility pages to find out more about what we have to offer the VCU community.
We offer a wide variety of informal activities for VCU Students at both the Cary Street Recreation Complex and the MCV Campus Recreation & Aquatic Center. These activities require no registration or fees. Come to our facilities and participate in the following activities:
Lap and leisure swimming.
Fitness centers: free weights, cardio, selectorized strength training equipment.
Basketball, volleyball, table tennis and badminton.
Group exercise classes.
Cary Street Recreation Complex:
Rock climbing and bouldering.
Running/walking on the indoor track.
Multi Activity Center (MAC) activities: indoor soccer, lacrosse, field hockey, medic dodgeball.
Outdoor sports on Cary Street Field.
In...door tennis at Thalhimer Tennis Center.
Aquatic climbing wall and slide.
MCV Campus Recreation & Aquatic Center:
Speed bag/heavy bag studio.
OUTDOOR ADVENTURE PROGRAM
Enjoy beginner-friendly outdoor trips at student friendly prices. Go camping, hiking, caving, canoeing, kayaking, skiing and more or outfit your own getaway with low-cost gear rentals. Travel around Virginia, the mid-Atlantic, and across the country. OAP also operates a 40-foot climbing wall and bouldering wall inside the Cary Street Gym.
VCU Recreational Sports offers a full-scale aquatics program at both Cary Street Gym Aquatic Center, and MCV Campus Aquatic Center, serving the whole VCU community. Programs include swim lessons, water exercise classes, fun incentive programs, lifeguard and water safety instructor courses.
Intramurals are a great way to continue playing your favorite sports, learn a new sport, and meet people. Sports include volleyball, basketball, flag football, indoor and outdoor soccer, ultimate, dodgeball, softball, and racquet sports. Put together a team, or sign up as a free agent and be placed on a team based on your ability level.
VCU Recreational Sports offers a well-rounded fitness program, geared to helping VCU students and members achieve optimal health and their fitness goals. Programs include free group exercise classes, personal fitness training, fitness incentive programs, Cary Street Gym’s Fitness Resource Bar.
Compete against clubs from other colleges. Sport clubs are student-organized and -led. Current clubs include baseball,crew, cycling,lacrosse, volleyball, softball,rugby, ultimate, whitewater and more. See the Rec Sports website for more information.
Rec Sports operates full-service facilities, both renovated within the past two years. Students and members have full access to the Cary Street Gym on the Monroe Park Campus, and the MCV Campus Recreation & Aquatic Center, located inside the Jonah L. Larrick Student Center. Both facilities feature new fitness equipment, swimming pools, gymnasium and group exercise space and much more. In addition, Cary Street Field, the Thalhimer Tennis Center and Mary and Frances Youth Center provide outdoor spaces for field sports, tennis and basketball. Facilty hours are listed at www.recsports.vcu.edu/facilities.html.
Students currently registered at VCU have full access to Rec Sports facilities at no additional fee. This includes students from both the MCV and Monroe Park campuses, full-time, part-time, graduate, undergraduate and special students. Non-fee-paying students may join at the faculty/staff rate and pay by the semester. Memberships are available to VCU faculty, staff, alumni and select contract staff at very reasonable rates. Family weekend memberships are available. Payroll deduction is available. Any Rec Sports member may sponsor one Plus One member over the age of 18 for an additional fee. Details and rates are available on the website.
Rec Sports employs more than 300 students in a wide variety of jobs. Some of the benefits of working for Rec Sports include the convenience of an on-campus job, flexible scheduling, ongoing training and certifications. Working at Rec Sports is fun and a great way to get to know other people from around the university. More information and job application materials are available on the Rec Sports website.