The Assistant Director of Sport Programs provides strategic direction and leadership to comprehensive Sport Clubs, Intramural Sports, and Special Events. This position is responsible for the development, implementation, and evaluation of these programs, in addition to assigned staff, and acts as a member of the leadership team.
PROGRAM OPERATIONS - Oversees the budgeting and fiscal management process of the Sports Program unit. This unit includes Sport Clubs, Intramural Sports, and Special Events - Directly responsible for managing the Sports Club budget and signs off on Intramural Sports, and Special Events budget. - Participates in the sourcing, soliciting, and/or acquisition of funding, as appropriate to the operating mode of the unit - Actively recruit under represented and special population individuals for program participation. - Participate in the planning and development of regional/national sporting events and tournaments. - Implement technology resources to support program needs and requirements. - Oversee the enforcement of administrative and operational policies and procedures in Intramural Sports and Sport Clubs - Oversee coordination of outdoor field reservations between intramurals and sport clubs - Determine and recommend the purchase of needed equipment and supplies - Schedule and approve reservation requests for outdoor recreation fields (Alder, Recreational Sports Complex) - Create invoices for outside group reservations of outdoor fields.
SPORT CLUBS - Planning, organization, execution and evaluation of a formal training program for sport club officers and coaches - Collaborate with the Scheduling Center and facility managers regarding facility reservations. - Manage sport clubs and ensure all University travel and purchasing requirements are followed. - Assist with large special events (college rodeo, national archery tournament, cycling races, AAU tournaments, club recruiting events, etc.) - Coordinate and administer sport club program marketing efforts - Oversight of budget management and sport club budget allocations - Chair the Sport Club Advisory Board.
SUPERVISOR DUTIES - Direct supervision of the Coordinator for Intramurals and Special Events - Actively engages in recruitment and hiring new employees; - Clearly defines performance expectations, ensure accountability, and provides ongoing informal feedback, coaching, and mentoring. Conducts formal performance evaluations; - Ensures employees have necessary resources; - Oversees and directs the work of staff; serves as mentor, coach and leader, and resolves complaints or issues; - Promotes professional development opportunities; - Develops and fosters supportive working relationships, motivation and engagement; - Communicates information to staff on an ongoing basis to influence staff engagement and to be a part of a larger community; - Takes corrective action in a timely manner; - Recognizes and rewards employees for good performance; - Schedules employee work hours/shifts; monitor hours worked; approve payable time and absence requests; - Adjusts leadership style as needed to achieve results; - Recognizes value of and promotes diverse workforce. Values and encourages diverse perspectives, creativity and teamwork.
INVOLVEMENT AND COMMUNICATION - Provide feedback regarding departmental programs, equipment, and operations by conducting daily observations/engaging in programs and using equipment/facilities. - Reports & resolves safety concerns with functional area supervisors as needed. - Is active professionally through research, publications, presentations or involvement in professional associations. - Represent University Recreation for various University/community functions and/or committee work - Contribute positively to the work environment by participating in honest dialog that is indicative of the department’s culture of teamwork. - Willingly shares all information with department teammates in an effort to provide high quality outcomes that contribute to student success. - Provide staff coverage during evenings, weekends, and special events as needed. - Other duties as assigned
Bachelor’s Degree in Recreation Administration, Sports Management, Physical Education, Student Personnel Administration, or related field OR any combination of education and experience which clearly demonstrates the ability to perform the essential functions of the job.
Two years of experience managing intramural sports or sport club programs.
Experience developing, implementing, and evaluating programs and services.
Excellent customer service skills and demonstrated ability to work effectively with a variety of groups.
Risk management knowledge and experience.
Excellent conflict resolution, interpersonal, oral, and written communication skills.
Valid driver’s license. Must attend and pass the University van driver-training course within the first 3 months of hire.
Master’s Degree in Recreation Administration, Sports Management, Physical Education, Student Services Administration, or related field.
Four years of experience managing intramural sports or sport club programs.
Budget management experience, including forecasting/preparation.
Experience developing short and long-range plans for financial and facility improvements.
Strong entrepreneurial skills and demonstrated ability to maximize revenue through appropriate design, development, staffing, and marketing.
Experience working in higher education.
Direct experience working in the field of recreation.
Certifications and professional development related to this position.
Experience using Microsoft (Word, Excel, PowerPoint, etc.) email and facility management software (Fusion Software).
Initiative: Ability to plan work and takes initiative in identifying priorities. Makes constructive suggestions.
Judgement: Makes timely, informed decisions. Analyzes options and determines appropriate course of action.
Leadership: Takes a long-range view to develop and promote goals. Creates an environment for success and motivates staff. Seeks out and develops initiatives to improve quality, efficiency, and effectiveness.
Teamwork: Promotes cooperation and mutual support to achieve goals. Encourages participation and mutual support.
Job Knowledge: Understands and applies laws, rules, and procedures. Demonstrates level of expertise and understanding of best practices within the field of recreation.
Quality of Work: Has high attention to detail and accuracy of services.
Accountability/Dependability: Accepts responsibility for quality of own work; acknowledges and corrects mistakes. Shows up on time, meets standards, deadlines and work schedules.
Adaptability/Flexibility: Responds positively to changing business needs and responsibilities. Adapts approach and methods to achieve results; recovers quickly from setbacks and finds alternatives.
Commitment to Diversity: Recognizes the value of diversity and helps create environment that supports and embraces diversity.
Management: Effectively oversees and directs resources (staff, facilities, budgets, and equipment) for current and emerging needs.
*Note - Applicants must apply through CWU Human Resources website.
Internal Number: 2412
About Central Washington University
Once Washington's best-kept secret, CWU is the fastest growing, four-year, public university in the state. We grant baccalaureate and graduate degrees in more than 150 academic programs. The university is composed of the College of Arts and Humanities, College of the Sciences, College of Education and Professional Studies, and College of Business. In addition to the main campus, CWU has University Centers to the west, in Lynnwood, Des Moines, Everett, and Pierce County, and to the east, in Yakima, Moses Lake, and Wenatchee.