Being a part of Wellness@ASU as the Program Coordinator for Facilities and Special Events means uniquely engaging in our mission of building an ASU student community that embraces physical, mental, spiritual, and social well-being of self and others as a hallmark of the Sun Devil Experience. We do this through the Sun Devil Way, exemplifying; achievement, engagement, and responsibility.
As an integral part of Wellness@ASU, the engagement team is leading the way in providing personalized frameworks for students to establish and maintain positive health habits at ASU and beyond. We do this by, assessing student health and wellness needs, providing a variety of programs and building environments that promote healthy living, decision-making and student engagement for students to ultimately be better equipped to succeed in their academics, career and in their personal lives. This person will also be responsible for taking a leadership role in cultivating, creating and ensuring student participation in ASU Spirit, Pride and Tradition while instilling institutional affiliation and college pride.
The Program Coordinator for Facilities and Special Events serves as a central member of the Facilities team and is primarily located at the Sun Devil Fitness Complex-Tempe. This position is responsible for developing student employees into student leaders, through ongoing training, assessment and development of student staff. The Program Coordinator for Facilities and Special Events works in a team setting to deliver world class facilities and services across ASU’s four campuses in the Metro Phoenix area.
There are many opportunities within Educational Outreach and Student Services (EOSS); roles shift and evolve to support the needs of the institution. Therefore, it is important for this person to maintain a nimble approach to service. There are many growth opportunities, as well as the ability to be part of a service oriented, student-focused, mission-driven team, doing important work.
Facility Operations and Special Events
Student Staff Development: Utilize principles of growth mindset when facilitating the engagement, development, hiring, training, scheduling and evaluation of a dynamic student staff that consist of student coordinators, student managers, and facility and event staff.
Facility Operations: Ensure the continuity of the daily operations of the Sun Devil Fitness Complex – Tempe. Meet with Arizona State University FACMAN on maintenance requests for the building as well as providing follow up and evaluation of all work completed in the building.
Special Events: Coordinate and manage special events to include; planning, invoicing, set-up & tear-down arrangements, and evaluation of Student Organization and University Department events. Serve as a liaison between Sun Devil Fitness and special event organizers. Coordinate the preparation of contracts and agreements for special events held in Sun Devil Fitness Complex facilities. Assist with the preparation of contracts and agreements as they pertain to Student Organization and University Department special events held in Sun Devil Fitness Complex
Leadership Development: Design and implement development and leadership opportunities for student leaders. Mentor student leaders as they navigate the policies, procedures, and processes of the Sun Devil Fitness Facilities Program.
Risk Management: Serve as member of the Sun Devil Fitness Risk Management Committee. Provide risk management training as a prominent and essential component of student trainings.
Technology: Serve as a liaison to University Technology Office on Sun Devil Fitness technology related projects and support. Purchase and maintain technology inventory for Sun Devil Fitness at a One University Level.
Administrative Job Duties
Have a comprehensive understanding of holistic health and implement health and wellbeing programming into the Sun Devil Fitness Complex.
Develop, implement and evaluate strategic plans with working goals that coincide with the strategic plans within EOSS.
Responsible for taking a leadership role in cultivating, creating and ensuring student participation in ASU Spirit, Pride and Tradition.
Process payroll for student employees on a bi weekly basis.
Develop collaborative relationships with all academic partners.
Provide input in all areas of Sun Devil Fitness as a collaborative and team effort.
Cultivate an inclusive and diverse environment for student participants and staff.
Address patron comments, concerns, behaviors and conduct issues as necessary and with outstanding customer service.
Assist with creating, forecasting, monitoring and allocating the various budgets.
Assist with purchasing and maintenance of program equipment and supplies.
Enforce program and facility policies correctly and consistently and ensure a high level of risk management is present in the programs and services.
Provide ongoing assessment and evaluation of programs and services.
Exhibit outstanding problem solving skills by addressing unexpected issues with limited supervision.
Perform other duties as specified by the Associate Director of Facilities and Operations, and Executive Director of Sun Devil Fitness.
Job location is primarily at the Tempe Campus; however the incumbent will be required to periodically travel to other ASU campuses to perform work.
Days and Schedule: Monday – Friday 8:00am – 5:00pm; some weekend and evening required.
Bachelor's degree in field appropriate to area of assignment AND two years administrative/coordinator program experience; OR, Six years of progressively responsible administrative/coordinator program experience; OR, Any equivalent combination of experience and/or education from which comparable knowledge, skills and abilities have been achieved.
Evidence of a Master's degree in Higher Education, Social/Behavioral Sciences, Recreation, Leisure Studies, Sports Management, or related field and minimum one (1) year of professional experience.
Experience supervising, training, developing and evaluating student employees.
Experience initiating collaborations with university and community partnerships.
Experience cultivating an inclusive, safe and diverse environment for student participants and staff.
Experience with student leadership development in a higher education setting.
Experience in higher education Facilities settings
Demonstrated knowledge of point of sale software and tracking systems such as Fusion
Experience working with Microsoft Office Programs
Evidence of current CPR/AED and First Aid Certification or willing to obtain in first thirty (30) days
Evidence of current American Red Cross CPR/AED and First Aid Instructor Certification or willing to obtain in first thirty (30) days
Work in a fast-paced environment
Sit or stand for prolonged periods of time
Lift up to 35 pounds
Communicate to perform essential duties
Educational Outreach and Student Services (EOSS) is committed to enrolling all qualified students at Arizona State University and assisting them in their academic success. EOSS provides a broad range of services and support to students and prospective students ranging from outreach efforts with K-12 schools, orientation programs for new freshman, bridge programs to assist the transition to a university environment, and a wide variety of services, programs and activities for enrolled students. EOSS has direct responsibility for multiple departments across four campuses, some of which include the Dean of Students, University Housing, Health Services, Counseling Services, Disability Resources, the Memorial Union, Upward Bound, and TRiO programs, Sun Devil Fitness, Student Government, Student Media, Career Services and others.
Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 90,000 students in metropolitan Phoenix, Arizona, the nation's fifth largest city. ASU champions intellectual and cultural diversity, and welcomes students from all fifty states and more than one hundred nations across the globe.
AmeriCorps, Peace Corps, and other national service alumni are encouraged to apply.
Arizona State University is a VEVRAA Federal Contractor and an Equal Opportunity/Affirmative Action Employer. All qualified applicants will be considered without regard to race, color, sex, religion, national origin, disability, protected veteran status, or any other basis protected by law.
ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications.
Background Check Statement
ASU conducts pre-employment screening for all positions which includes a criminal background check, verification of work history, academic credentials, licenses, and certifications. Employment is contingent upon successful passing of the background check.
Fingerprint Check Statement
This position is considered safety/security sensitive and will include a fingerprint check. Employment is contingent upon successful passing of the fingerprint check.
Instructions to Apply
Application deadline is 3:00PM Arizona time on the date indicated.
Please include all employment information in month/year format (e.g., 6/88 to 8/94), job title, job duties and name of employer for each position.
Resume should clearly illustrate how prior knowledge and experience meets the Minimum and Desired qualifications of this position.
Applicant must be eligible to work in the United States; ASU Environmental Health and Safety will not be a sponsor for this position.
ASU does not pay for travel expenses associated with interviews, unless otherwise indicated.
Only electronic applications are accepted for this position.
Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 70,000 students in metropolitan Phoenix, Arizona, the nation's fifth largest city. ASU champions intellectual and cultural diversity, and welcomes students from all fifty states and more than one hundred nations across the globe.