The Program Assistant Position is designed to give undergraduate students exposure to the administrative aspects of a Recreational Sports Unit at Indiana University and diversify their experience as they explore a career path in Campus Recreation. This position will primarily assist with day-to-day operations and provides the exposure necessary to allow for a more informed transition to a Graduate Assistant position. The Program Assistant will assist and support in the following areas:
Required Qualifications: - Maintain current CPR/AED, SFA, and PDT certifications - Demonstrated Organization Skills - Good Written and Oral Communication
Preferred Qualifications: - Interest in Campus Recreation as career path - Experience as a recreational sports staff member or club sport officer - Demonstrated experience in policy education and/or event planning - Customer service experience - Experience mentoring students
Regular Responsibilities: - Prepare materials and assist with approximately 10 Officer Trainings and 10 Safety Lead Workshops annually, training nearly 200 individuals in each role - Use BeInvolved to review and process club travel forms, facility requests and certification registrations - Develop the Club Sport practice schedule for given semesters and/or breaks based on club requests - Reconcile documents on club Foundation Accounts to maintain an updated account total - Assist Club Sports Federation Executive Board in creation of agendas for weekly and monthly meetings, facilitate discussions, and provide feedback with assistance of the Assistant Director - Work alongside Club Sports Federation Marketing Committee to develop and organize marketing strategies for Club Sports - Organize club events by creating and maintaining a master Excel document of all club events, reserve equipment, create memos for staff working the events, and invoice clubs for event staffing - Prepare for and conduct Mid-Semester meetings with assigned club sports - Prepare meeting and training materials for CLB/IM Assistant and Head Supervisors at the beginning of each semester, as well as biweekly morning staff meetings - Provide evaluation of Head Supervisor and Assistant Supervisors on a regular basis - Recruit, train, motivate, schedule, and recognize student staff and/or club leaders - Assure high quality service by maintaining relational contact with program participants, responding to comments and suggestions, and recruiting for Club Sports Federation leadership roles - Be a positive role model and mentor to club officers and fellow employees, provide enhanced relational service to all participants - Attend required annual Recreational Sports staff trainings and periodic in-service trainings - Provide exceptional relational service - Give constructive feedback to Unit Administration about CLB/IM policies & procedures - Solicit participant feedback for program enhancement - Assist with the creation of monthly roster templates for each club - Utilize box for posting of monthly rosters and other information, as needed
Facility Assistant Manager: - Work at least 5 hours per week on nights and/or weekends as the facility Assistant Manager - Required to work at least 1 week during a semester break each academic year (Thanksgiving, Winter, or Spring) - Monitor and provide feedback concerning the performance of all hourly wage staff members assigned to your shift. Note outstanding performance, challenges and disciplinary action taken. - Monitor and provide feedback about all programs and services. Note successes and concerns with recommendations for improvement. - Serve as a resource for all hourly staff and as the supervisor on duty for hourly student employees, providing guidance and assisting with problem solving. - Assist the Risk Management First Responder as requested during all accident and incident responses within designated Recreational Sports facilities. - Serve as the primary point of contact for the On-Site/On-Call Professional Staff and ensure proper completion of various reports. - Serve as a role model and mentor to hourly staff, provide enhanced relational service to all participants, and stay informed about Recreational Sports information, events and policies. - Supervise all hourly staff while on shift, including troubleshooting no-shows - Conduct door checks for record-keeping and risk management purposes - Interact with participants to provide friendly, knowledgeable, relational service - Open and close both the Student Recreational Sports Center and the Intramural Center - Perform other duties as assigned as the on-shift supervisor
Pay Rate: Starting at $15.00/hour Job Type: Part-Time: 15-29 hours
TO APPLY: Submit a cover letter and resume to Hayley Ulmer at email@example.com by Friday , March 1st at 5pm.
About Campus Recreational Sports - Indiana University
Join Indiana University’s comprehensive recreational sports program. Our mission is to connect, inform, and inspire people to lead an active, healthy lifestyle. We serve over 36,000 students, faculty, staff, and public participants annually. Our programs utilize two multi-purpose facilities (housing over 400,000 square feet of activity space), three indoor pools, an outdoor pool complex, an indoor tennis center and numerous outdoor activity spaces. Our team consists of forty-six appointed staff members, seven graduate assistants, and over 1,000 hourly wage staff members. For more information, please visit our web site at www.iurecsports.org.
Philosophy: Our organization fosters a team focused, collaborative work environment that emphasizes strong business practices, operational excellence and participant development. Our organization is committed to a student development philosophy that encourages student involvement in decision-making and leadership. A related hallmark is contribution to the professional preparation of recreational sport and fitness professionals. We provide opportunities for personal and professional growth in a fun and exciting environment.
Culture: Our or...ganization fosters a team focused, collaborative work environment that emphasizes strong business practices, creative programming, and operational excellence. We provide opportunities for personal and professional growth in a fun and exciting environment.