The Fitness and Recreation Coordinator will be responsible for managing all aspects of the University’s fitness centers. This includes but is not limited to: facility and equipment management, personnel management, programming management, fiscal management, and risk management. Coordinator will also assist in the management of Aquatics, Intramural Sports and Club Sports.
Facility & Equipment Management:
Work with University Facilities and Custodial staffs, student employees, and third party vendors to maintain a high level of up-keep and cleanliness throughout the five fitness facilities on campus.
Submit and track facility work requests to ensure completion in a timely fashion.
Coordinate facility and equipment cleaning schedules.
Track and manage all equipment repairs. Work with our equipment service providers to minimize downtime on all equipment.
Work with Procurement to coordinate equipment bids for equipment up-grades and purchases.
Keep our facilities up-to-date with current fitness trends.
Perform regular equipment testing to ensure proper functionality.
Develop and implement facility policies and procedures that support the Office of Intramurals and Recreation’s mission statement.
Oversee the hiring, scheduling, training, and evaluation of 75+ student employees and 20+ Part-Time Personal Trainers and Group Fitness Instructors.
Hire and schedule approximately 75+ student employees to provide supervision to five University fitness centers across campus.
Conduct ongoing student employee training sessions to ensure that our employees are providing a high level of customer service.
Provide direct supervision to student employees and ensure employee compliance with department expectations.
Conduct annual student employee evaluations.
Oversee Student Employee payroll management for all Fitness Center Attendants and Intramural Sports employees.
Manage payroll for Group Fitness Instructors and Personal Trainers.
Hire, schedule, and evaluate Group Fitness Instructors.
Oversee the hiring of new Personal Trainers, as needed.
Responsible for the management and evaluation of current fitness programs as well as the creation and implementation of new fitness programs.
Create a new Group Fitness class schedule each semester.
Market Group Fitness classes and Personal Training services to enhance awareness across campus and maximize participation.
Identify and implement additional fitness programming to meet student needs and keep up-to-date with current fitness trends.
Meet one-on one with new personal training clients for registration/in-take meetings.
Use EZ Facility to manage group fitness and personal training registrations.
Provide direct supervision to one Recreation Intern.
Implement cost-effective management tactics in order to maintain fiscal responsibility.
Manage fitness personnel, programming, and equipment budgets.
Work to develop and implement revenue-generating programming.
Ensure that Personal Training and Group Fitness classes remain self-sufficient programs.
Develop and implement risk management policies and procedures for the University Fitness Centers.
Coordinate First Aid, CPR and AED training’s.
Ensure employee compliance with certification requirements.
Coordinate on-going first response training.
Perform monthly AED maintenance tests.
Bachelor’s Degree required, preferably in Exercise Science, Sports Management or related field.
Certification in First Aid, CPR, and AED required.
At least 2 years experience in fitness and facility management, preferably in a collegiate setting.
Understanding of budget planning and fiscal management
Extensive knowledge of the fitness industry
Understanding of facility and personnel management
Must possess excellent organizational and communication skills and the ability to pay close attention to details, interact effectively, and delegate appropriately.
Proficiency with personal computer applications.
Some early morning, night, and weekend hours required.
Significant walking required to reach each of our five facilities.
Regular lifting and carrying equipment.
Master’s Degree preferred.
Personal Training or Group Fitness Instructor certification preferred.
About Villanova University
Villanova University is one of the leading Catholic universities in the United States, founded by the Order of St. Augustine in 1842. It is located in beautiful suburban Philadelphia. Villanova has an undergraduate enrollment of over 6,000 students and is a Division I member of the Big East Conference. Villanova is an Equal Opportunity Employer.