The Program Coordinator of Sports and Youth Programs directs the administration and supervision of comprehensive Sports and Youth Programs that includes club sports, intramural sports, and youth programs. These programs are designed to enhance the wellness, leadership development, and participant connection to the campus community through structured sports, events, general recreation activities, and youth programs. This position reports to the Manager of Sports and Youth Programs with shared oversight of 20-25 student employees, 18 club sport teams with 450 participants, over 40 intramural leagues and events with over 3,200 participants annually, over 55 different youth programs (i.e. camps, kids night/day out programs, birthday parties), and events in partnership with other units that support student retention and success.
Typical work schedule will be between 10am-7pm including evening and weekend hours to engage and support program staff and participants.
Recreation or Sport Management/Administration, Higher Education, Public Administration, Physical Education, Business Administration
This position reports to the Manager of Sports and Youth Programs
This position supervises approximately 20-25 student employees including Sports and Youth Program Assistants and Supervisors, RecKids Monitors and Sport Officials as well as 5-10 volunteer club sport coaches.
Examples of Work Performed
Develops, implements, coordinates, and evaluates an Intramural Sports Program, including a diverse offering of individual/dual and team sport activities that meet participant needs, skill levels, and safety/risk management guidelines.
Provides coordination and oversight of intramural leagues and events, including activity implementation, officials training, and participant conduct.
Provides coordination, implementation, and evaluation of Faculty/Staff sport leagues and events, including Faculty/Staff Games.
In coordination with colleagues, develops and schedules annual/semester intramural activity schedule including facilities, equipment, marketing, and maintenance.
Coordinates the organization of the intramural registration process and manager’s meetings. Administers and maintains recreational management software (FusionIM) that supports league, activity, participant, and management, as well as official and game scheduling.
Maintain and inventory all intramural sports equipment and supplies.
Coordinates the administration and advising of the Club Sport Program that includes a diverse offering of student club sport teams. Works in partnership (facilitator model) with student leaders and clubs to successfully implement club sport activities while adhering to university, department, and national governing body policies, procedures, and safety/risk management regulations.
Develops, coordinates, implements, and evaluates outcome-based leadership trainings for club sport leaders, members, and coaches.
Reviews, reports, and approves club sport financial accounts, including budget development, purchase requests, payments, sponsorships, fundraising, donations, and in-kind gifts.
Reviews and submits club sport contracts, agreements, and permits for approval through University Procurement Service Center and Human Resources.
In coordination with colleagues, submits and schedules annual/quarterly club sport team activity schedules including facilities, equipment, marketing, and maintenance.
Coordinates, advises, and approves club sport activity including practices, games, tournaments, events, and travel.
Reviews and approves club sport marketing/promotion in conjunction with department and university marketing/branding guidelines.
Administrates and maintains online club sport database registration and management of membership, activity, equipment, coach information, reports/evaluations, marketing/promotion requests, budget/sponsorship requests, and awards.
Assists in the development, implementation, coordination, and evaluation of RecKids activities and services including youth camps, birthday parties, and kids night or day Out.
Provide direct supervision over the daily operation of youth camp programs.
Assist in the supervision of daily operations of youth camp programs, birthday parties and kids night or day out.
Assist in the completion and compliance of university minors on campus policies and reporting.
Recruits, hires, trains, schedules, supervises, assigns work, and evaluates student personnel including Sports and Youth Program Assistants, Sports and Youth Program Supervisors, RecKids Monitors, Sport Officials, practicum/internship students, and volunteer club sport coaches.
Coordinates, implements, and evaluates outcome based developmental trainings and meetings for student staff, club sport officers, and coaches.
General Administrative Responsibilities
Responsible for assisting in the development, implementation, compilation and management of Sports and Youth Program budget, strategic and assessment plans (collect, analyze and report data) and annual reports.
Assists in the identification, development, application, and evaluation of policies and procedures related to club sports, intramural sports, youth programs, and athletic training in accordance with industry standards and university guidelines.
Coordinates, maintains, and schedules Sports and Youth Program social media web site content.
Assist in the coordination of marketing materials in conjunction with Campus Recreation Student Marketing Team and Auxiliary Marketing to promote program activities; including posters, flyers, websites, brochures, etc.
Coordinate and assist in the development and review of program area handbooks for club sports, intramural sports, youth programs, and athletic training.
Participates in the development, review, implementation, and evaluation of Campus Recreation strategic planning, policies and procedures, budgets, facilities, safety and risk management.
Participates in meetings, committees, work teams and activities with university departments and/or Campus Recreation in the promotion and advancement of the Campus Recreation Sports and Youth Program.
Coordinates efforts to develop and establish relationships with colleagues within the department and across campus for student engagement, wellness, and leadership opportunities that enhance Sports and Youth Programs (i.e. Student Life, MOSAIC, Residence Life, Dean of Student Life, Student Veteran Office, Wellness Center, etc.).
Attend professional development conferences, workshops, seminars and advocate for professional development throughout the department.
Position is required to attend Campus Recreation classes and/or programs and use various facilities and equipment periodically to ensure that they are meeting or exceeding department and industry standards and risk management guidelines.
Perform other duties as assigned that support the mission, vision, and core values of Campus Recreation and the Division of Student Success.
Knowledge, Skills, and Abilities
Excellent written and oral communication skills.
Demonstrated organizational skills to prioritize workload and meet work assignments while handling multiple tasks and deadlines.
Commitment to enhancing diversity and inclusion principles and experience serving diverse populations and constituents.
Proficient with Microsoft Office Suite including word, excel, PowerPoint, outlook, teams, etc.
Previous experience in or ability to learn campus recreation software and other online programs (i.e. Canvas, Sub-It Up, etc.).
Demonstrated strong leadership, sound judgement, conflict resolution and motivational skills.
Demonstrated experience in providing professional and excellent customer service to diverse user groups.
Team-oriented and self-directed individual who is committed to supporting student success.
This position is designated as a Campus Security Authority and Mandatory Reporter.
Certification in CPR with AED, Standard First Aid and Blood Borne Pathogens/Universal Precautions is required within 90 days of hire.
This position primarily works in an office setting but requires the person to demonstrate and be active in officials’ trainings, participation in sport and youth activities and set-up/clean-up for events. Employee may need to push, pull, lift, and carry objects up to 50lbs.
Bachelor’s degree required in Recreation or Sport Management/Administration, Higher Education, Public Administration, Physical Education, Business Administration, or a related field.
One (1) year of professional experience in the administration and implementation of intramural sports, club sports, recreational or student activity programs and events, youth programs, and/or related field. A two-year graduate assistantship counts as one year of professional experience.
One (1) year of demonstrated experience in sport league and event management, including organizing, coordinating game and facility scheduling, mitigating risk, implementation and evaluation of sport and/or youth programs.
One (1) year of demonstrated experience in student supervision, advising, training/development, and evaluation of student employees, club sport officers, club sport coaches, and/or practicum/interns.
One (1) year of demonstrated experience in sports officiating and sport rule application as well as ability to hire, train, supervise, and evaluate sport officials.
Master’s Degree in a field appropriate to the work.
Two (2) years or more of professional experience in the administration and implementation of a collegiate Intramural Sports or Club Sports or Youth Program.
Demonstrated financial management experience including budget development and reporting.
Demonstrated experience in contracting, procurement, and insurance.
Demonstrated experience with online data and scheduling management system(s) in supporting student organizations and/or sport leagues/activities.
Additional Salary Information: The University of Colorado, Colorado Springs offers a full benefits package. Information on University benefits programs, including eligibility, is located at http://www.cu.edu/employee-services. Applications submitted by May 20, 2019, will receive full consideration. Applications submitted through email or surface mail will not be considered. Please apply at www.cu.edu/cu-careers.
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About University of Colorado Colorado Springs
The University of Colorado Colorado Springs (UCCS) is one of four campuses in the University of Colorado system and is home to over 12,400 undergraduate and 1,800 graduate students. UCCS is among the fastest growing universities in the state and is consistently ranked as one of the top Western regional universities by U.S. News & World Report. Colorado Springs, (pop. 400K+) is situated at the base of Pikes Peak, offers many recreational and cultural activities and was recently ranked by U.S. News and World Report as one of the top Best Places to Live in the U.S.
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