The Department of Physical Education and Recreation at the University of Oregon seeks a qualified Coordinator of Operations to assist in the leadership for planning, policies, staffing, operations and services of a large, complex department. This includes three multi-purpose indoor recreation facilities, two tennis facilities, three natural turf fields, four lighted synthetic turf fields and outdoor jogging track.
Primary responsibilities include supervision, training, and coordination of operations attendant student employees; oversight of fitness areas, facility access, locker room operations and open recreation communication. This position assists with the review, implementation, and enforcement of policies and procedures for facility operations.
The Coordinator reports to the Assistant Director for Operations, and supervises 50+ student employees. This position requires a flexible work schedule, which at times will require attendance during evenings and weekends. Additional hours may be required during peak periods.
Breakdown of duties:
50% Student Staff Training and Supervision
Recruit, hire, schedule, train and evaluate the Operations Attendants
Prepare payroll paperwork and timesheets for the PE & Rec business office
Coordinate student staff training in conjunction with AD for Operations
Evaluate student staff risk management and job skills performance
Oversee training of equipment issue staff in laundry procedures and facility access
Train staff in proper weight room policy enforcement, spotting and maintenance
Assist in managing day-to-day operations in all assigned PE & Rec Facilities
Oversee Locker Room operations including sales and turnaround for new sales
Oversee Weight Room and Cardio Area operations including logs, staff communication and industry standard safety and risk management practices
Responsible for all Open Recreation communication including temporary facility signage, website updates and digital signage
Oversee management of media wall and all digital signage infrastructure
Maintain scheduled floor time within SRC to work alongside student staff and assist in continuing training
Oversee scheduling for all operations staffing and fill in when necessary
Manage, in partnership with the Assistant Director for Facilities, the security of all PE & Rec facilities including keys, key access systems and surveillance
Work with Assistant Director for Operations in resolving difficult SRC participant complaints, policy violations and behavior matters in partnership with colleagues
Help coordinate student training curriculum with Department professional staff; review and update Department training manuals. Maintain area specific student training manuals and materials
Assist with reviewing and updating the risk management plans and procedures in areas of responsibility
Manage aspects of facility operations budgets including student staffing and supplies
Manage communication in Preva – networked system for Precor cardio units
Operate music software and schedules for all facilities
Serve on department and university teams and committees
Prepare and submit reports to the Assistant Director for Operations
Serve as direct back up to Assistant Director for Operations in their absence
Other duties as assigned
Applications must be submitted online via University of Oregon Career page:
For full consideration, applications must be complete and submitted by May 26, 2019 5:00 PM PST. Complete applications will include a cover letter, resume, three references and answers to three supplemental questions. Incomplete applications will not be reviewed.
Note: Position is subject to a criminal background check.
The University is an equal opportunity, affirmative action/ Veterans/Disability Institution committed to cultural diversity.
Bachelor’s degree in recreation administration, physical education, or related field from an accredited institution or two years of related experience
CPR and First Aid Certification or the ability to obtain within 3 months of employment
Experience with MS Outlook, Office 365, Fusion- Recreation Management Software
Experience in personnel management
Experience within a recreation facility
Demonstrated experience with and/or commitment to working effectively with individuals from diverse backgrounds, in support of an inclusive and welcoming environment
Experience supervising student employees in collegiate setting
Master’s degree in recreation administration, physical education or related field
CPR and First Aid Instructor certified or ability to obtain within 90 days of employment
Internal Number: 523888
About University of Oregon
The University of Oregon is the only Oregon University System member of the highly selective Association of American Universities (AAU) and is distinguished by the strength and breadth of its instructional and research programs as well as by its sense of community and diverse outreach activities. Located in Eugene, a vibrant city of about 140,000, UO enrolls 24,000 undergraduate and graduate students. The Student Recreation Center (SRC) is central to student life on campus. A major component of the SRC capital master plan was completed in 1999-2000 and most recently in January of 2015. The Department of Physical Education and Recreation is comprised of four primary areas, each headed by an Associate Director: 1. Recreation Programs (intramural sports, fitness, aquatics, rock wall, informal recreation, special programs & youth camps) 2. Physical Education (academic course curriculum) 3. Facilities, Operations and Services 4. Assessment, Development and Business Services. Physical Education & Recreation reports to the Associate Vice President for Student Life. Other units of Student LIfe include Dean of Students, Career Center, Erb Memorial Union, Holden Leadership Center and Parent... and Family Programs. University of Oregon is one of the only large universities in the nation that administers a credit granting Physical Education curriculum within the administrative structure of campus recreation. Over 5,000 UO students take courses each term choosing from over 180 options. The Department of Physical Education and Recreation therefore provides a unique diversity of employment including both academic teaching and recreation leadership opportunities. The University of Oregon has an institution-wide commitment to diversity and multicultural competency. We actively engage in recruiting and retaining a diverse workforce and student body that includes members of historically underrepresented groups.