Aligned with the pioneering spirit of Stanford University, Stanford Recreation and Wellness is committed to bold and purposeful engagement. Our people create a campus and workplace where everyone’s well-being flourishes. As part of the country's leading collegiate athletic department, we work cohesively, lead with courage, pursue and revere excellence, and activate movement, adventure, fun, leadership, and learning.
We are building a community that is inclusive and a team that is committed to excellence. We take risks. We are willing to stand alone. We do the right thing. We develop our employees. We celebrate achievements. We have fun. If that sounds like you, join us.
The Assistant Director, Youth Programs is responsible for the creation, implementation, and administration of youth and family programming for Stanford Recreation and Wellness. Specific responsibilities include: management of Camp Cardinal, a comprehensive, 9-week youth summer day camp for over 900 participants on the spectacular Stanford campus; development of innovative and inclusive family friendly activities during the academic year, and special projects related to family and youth.
Your responsibilities will include:
Program Management (35%)
Implement, administer and evaluate day-to-day operations of youth recreation and wellness program(s); solve problems and make decisions that impact the direction of the program.
Develop and implement youth programs including new camps, sports leagues, clinics, learning programs, special events, and other opportunities based on the needs of the Stanford community.
Collect and analyze data, create reports, review and explain trends; formulate and evaluate alternative solutions and/or recommend curriculum changes to achieve the goals of the youth program.
Lead customer service contact for program (includes registering 500+ participants); responds to customer concerns and comments.
Ensures the collection, dissemination, and organization of necessary enrollment materials, waiver/assumption of risk forms, and any other required record keeping.
Coordination of youth and family programs including planning and scheduling of facilities, counselor resources, purchasing and maintaining equipment used in programs and quality assurance.
Ensures participant accident reports, employee injury reports, and incident are maintained and reviewed regularly. Ensures recurring accidents, trends or unusual situations are analyzed and identifies probable causes of each accident and effects change if necessary.
Contribute to the development of marketing materials and strategies
Independently form new relationships and collaborate with various departments across campus for shared initiatives.
Build relationships with schools, daycares, and after-school programs on campus and in neighboring communities.
Work with the events team within the Athletic Department to help solidify and market camps and clinics.
Ensure programs comply with all University and NCAA policies.
Budget and Administrative Management (20%)
Oversee the operating budget for Youth Programs.
Support the development and meeting of revenue targets.
Manage online registration and payments.
Manage payroll for contingent staff.
Order and manage equipment inventory for programming.
Collect and provide quarterly and annual program and participant statistics.
Staff Management (35%)
Recruit, select, train, supervise and evaluate staff for all youth programs, events, camps and clinics.
Develop and implement an orientation program for new staff.
Ensure staff have all the necessary background checks, training and certifications to work with minors.
Schedule and lead staff meetings when appropriate.
Create, implement, and provide training on youth program policies, procedures and expectations.
Ensures employees are provided, and attend, required safety and staff meetings.
Promote youth recreation and wellness programs to individuals through active, ongoing communications including, but not limited to, departmental talks, email distribution, distribution of flyers, website development and participation in fairs.
Represent Recreation and Wellness youth programs to internal and external constituencies through campus events, lectures, presentations, department meetings and professional conferences.
Serve as a resource to other departments regarding youth and family programming.
Other duties may also be assigned, not all unique aspects of this job are covered by this job posting.
Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.
Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.
To be successful in this position, you will bring:
Education and Experience
Bachelor's degree in the field of education, recreation, child development, or related field required. Master’s degree preferred.
Candidate must have a minimum of three years of experience in recreation programming, preferably in youth program management.
Knowledge, Skills, and Abilities
Experience in youth and recreation programming and/or coaching.
Knowledge of current risk management practices in recreation settings, business skills necessary to generate revenue and balance budgets, a general understanding of marketing experience and university programming experience.
Excellent interpersonal, written and oral communication skills.
Superb attention to detail.
Experience with MS Office products and database applications.
Excellent interpersonal skills and customer service focus.
Demonstrated ability to prioritize own work and multi-task.
Demonstrated ability to take initiative and ownership of projects.
Ability to routinely and independently exercise sound judgment in making decisions.
Demonstrated experience working independently and as part of a team.
Knowledge of youth programming and the requirements to maintain the safety of minors.
Ability to direct the work of others.
Ability to learn and understand compliance with legal, financial, and university policies and external regulations.
Demonstrated ability to complete tasks under deadline.
Demonstrated ability to set priorities in order to perform a high volume of detailed work with constant interruptions.
Certifications and Licenses
About Stanford University - Recreation & Wellness
From its founding in 1891, Stanford University’s leaders have believed that physical activity is valuable for its own sake and that vigorous exercise is complementary to the educational purposes of the university. Within this context for human development, it is the mission of Stanford’s Department of Athletics, Physical Education and Recreation to offer a wide range of high quality programs which will encourage and facilitate all participants to realize opportunities for championship athletic participation, physical fitness, health and well being.