The primary purpose of the Coordinator of Intramural & Club Sports is to collaborate with the Associate Director of Recreation and Wellness in the development, administration, and evaluation of a comprehensive Intramural & Club Sports program, including student, faculty and staff intramural programs and a competitive club sport program. The Coordinator of Intramural & Club Sports also serves as a Co-Director during summer months in the administration and oversight of the Emory Sports Fitness Camp. This position also assists in the overall administration of Recreation & Wellness events and programs. The Intramural & Club Sports program provides structured programming options to foster health and wellbeing, learning, leadership, and inclusion for the Emory community. This position has equal programmatic responsibilities at both the Woodruff Physical Education Center (WPEC) and the Student Activity and Academic Center (SAAC) recreational facilities.
Responsibilities include a wide variety of administrative and supervisory duties including, but not limited to, personnel management, fiscal management, student development, risk management, facility management, marketing/promotions, rules and policy development, and scheduling of Intramural Sports leagues and special events. This position is a full-time, twelve-month, exempt professional staff member with the Department of Athletics, Recreation & Wellness and reports to the Associate Director of Recreation and Wellness.
Job Functions and Responsibilities:
PROGRAM ADMINISTRATION (40%)
Assist with the management of a diversified and comprehensive Intramural & Club Sports program including, but not limited to, intramural and clubs sport program administration, policy development, scheduling, staff training, assessment, risk management, special events, budget oversight, marketing and equipment management.
Schedule all intramural sports programs across multiple facilities and create team schedules and brackets with online scheduling software. Administer nearly 20 sports annually, including team registration and league & tournament scheduling.
Provide support for regular updating of Intramural Sports web site.
Serve as primary support and resource person for intramural participants, team managers and student team captains. Provide customer service for participants of Intramural Sports programs including general questions, policy & procedure interpretation, and disciplinary hearings for unsportsmanlike incidents.
Produce and manage marketing and promotion of all intramural sports events which includes website development, printed media and list serve development and maintenance, and social media development and updates.
Coordinate all planning and logistics for all intramural sport special events and club sport fundraisers.
Serve as a liaison to Club Sports teams. Provide leadership and mentor Club Sport officers, coaches, and members.
Revise all sports rules, manuals and policies for the entire intramural sports program.
Evaluate each aspect of the intramural program and compile statistical data on participation and injuries.
Assist in the development of short-term and long-term goals for the intramural sports program with a formal assessment process. Assist in attaining pertinent assessment data regarding customer satisfaction and participant & student staff learning experiences for regular analysis and annual reporting. Maintain statistical data for all programs within areas of responsibility.
Collaborate with campus partners to increase awareness in an effort to build a sense of community around the Intramural & Club Sports program. Liaise with other Campus entities in regards to student conduct, marketing, events, etc.
Maintain current knowledge of intramural, club sport and summer camp trends and related challenges within Higher Education.
Serve as a department ranking staff member on duty for recreational programs; which includes, but is not limited to, serving as a first responder for emergency situations and providing emergency care, providing customer service, resolving conflicts and making decisions and judgments regarding program and facility usage.
Provide input on departmental policy decisions and strategic planning.
Serve in an on-call function to support recreation facilities and programs.
Must be willing to work a flexible schedule including regular nights and weekends during the academic year.
Work with the marketing team to coordinate the marketing and promotion of intramural and club sports programming.
Additional duties as assigned.
PROFESSIONAL AND STUDENT STAFFING & DEVELOPMENT (35%)
Organize and conduct meetings and training sessions each semester and as needed.
Present an atmosphere of out-of-classroom learning for student employees and participants. Focus on the development of student leadership, customer service, decision making, and communication.
Provide leadership and guidance to club sport coaches, participants and student staff, promoting teamwork and responsibility.
Maintain files documenting training, timekeeping and certifications as required.
RISK MANAGEMENT (10%)
Serve as the primary Risk Manager for all intramural sports related issues.
Develop and evaluate comprehensive risk management policies, procedures and guidelines for all Intramural Sports programs. Assist in risk management for all Intramural & Club Sports and internal Camp programs.
Ensure risk management guidelines are in line with industry standards, departmental plans and the University's risk management policies and procedures.
Instruct CPR/AED/First Aid courses for internal student and professional staff to ensure compliance.
FINANCIAL MANAGEMENT (5%)
Assist in the preparation, forecasting and monitoring of income and expense budgets as it relates to the Intramural & Club Sports program.
Maintain records of program participation, revenue generation, and expenditures. Consistently monitor all revenue and expense budgets for intramural sport programs and special events.
Handle and process Intramural team and special event fees.
Monitor and maintain records of all Intramural Sports equipment including: verifying insurance coverage as required and coordinate equipment purchases/replacements.
Conduct and audit all payroll procedures for 50+ student employees.
SUMMER CAMP AND OUTREACH (5%)
Active membership in a variety of on-campus, divisional and local committees, including the National Intramural-Recreational Sports Association (NIRSA). Serve on at least one committee, project team, or program within the University Community.
Publication in professional journals, conference presentations and/or representation in other Higher Education associations.
Promote and travel to extramural and club sport tournaments to foster student development, develop relationships with alumni, serve on committees and supervise student participants and
Assist in development of alumni relations and fundraising events. Seek external partnerships and sponsors to enhance the intramural sports program.
Serve as the Co-Director for the Emory Sports Fitness Camp.
Work with staff, local businesses, and camp counselors to develop a summer day camp program consistent with the needs and interests of the Emory community.
Develop and manage of an internal summer camp program which includes, but is not limited to, recruitment and hiring of camp counselors, staff, and volunteers; training of camp counselors and support staff; researching grant opportunities, funding applications, and coordinating grant compliance; evaluation of camp counselors; developing effective written programs and learning outcomes of the camp’s daily activities; and record keeping and assessment of the overall program.
FACILITY MANAGEMENT (5%)
Assist in the management of Intramural & Club Sports facilities by inspecting all facilities regularly, maintaining a record of storage areas and key holders.
Serve as a liaison to Athletic & Recreation Facilities and Operations staff and Emory Facilities Management. Must be able to develop cooperative relationships in order to secure space and ensure proper maintenance and use of Recreational Sport spaces.
Bachelor’s degree in Sport Management, Physical Education, Recreation/Leisure Administration, Education or related field. A minimum of one (1) year of related experience in recreational sports programming with major emphasis in sports officials training and management. Will consider graduate assistantship or internship experience if performed with primary emphasis on Intramural Sports programming. CPR, First Aid and AED certifications required. Ability to obtain American Heart Association Basic Life Support Instructor Certification within 90 days of employment.
Experience as a sports official in a variety of sport activities; example: football, basketball, soccer, volleyball, and softball/baseball. Basic knowledge of the principles, philosophy, standards and practices of recreation administration (e.g., program planning, leadership, risk management, budgeting, marketing & public relations). Demonstrated ability to communicate well both verbally and in writing. Demonstrated PC computer competency and skills. The ability to plan, promote and evaluate a wide range of recreation services and events for the Emory community through an established competitive sport and summer camp program. The successful candidate will promote and cultivate an environment that values inclusiveness and diversity, engage in evidence-based decision-making, and promote student development and learning.
Master's degree in Sport Management, Physical Education, Recreation/Leisure Administration, Higher Education Administration or related field. Two (2) years or more graduate or professional supervisory experience in same areas. CPR/First Aid/AED Instructor certification. National Intramural-Recreational Sports Association (NIRSA) and Registry of Certified Recreational Sports Professionals (RCRSP) member.
Internal Number: 63155
About Emory University
Emory University, recognized internationally for its outstanding liberal arts colleges, graduate and professional schools, and one of the Southeast's leading health care systems, is located on a beautiful, leafy campus in Atlanta, Georgia's historic Druid Hills suburb. Emory maintains an uncommon balance for an institution of its standing: our scholars and experts generate more than $500 million in research funding annually, while also maintaining a traditional emphasis on teaching. The university is enriched by the legacy and energy of Atlanta, and by collaboration among its schools, centers and partners.