The University of Virginia's Department of Intramural-Recreational Sports (IM-Rec) is seeking an Assistant Director for Outdoor Adventure. The Assistant Director assists with leadership and oversight of a comprehensive outdoor adventure program at the University with responsibility for areas such as Poplar Ridge Challenge Course. The Assistant Director assists with administrative oversight for Poplar Ridge Challenge Course along with the organization, development, and promotion of outdoor adventure programs. The Assistant Director assists in managing multiple facilities and programs through coordinated planning, direction, facilitation, and assessment to achieve University goals. The Assistant Director reports to the Director of Outdoor Adventure and supervises student employees.
The Assistant Director of Outdoor Adventure responsibilities include:
Assists in directing a comprehensive university outdoor adventure program through effective management of resources, fiscal processes, daily operations, and functional area leadership. Program oversight includes Poplar Ridge Challenge Course
Assists in developing and monitoring calculated, holistic, outcomes-based programs that meet or exceed the formal and informal outdoor recreation program demands of the university community.
Developing strong partnerships with integral university-based academic and community entities to maximize program and participant outcomes.
Assists in leading and overseeing logistics for programs and special events; coordinating registrations for programs; securing facility reservations.
Evaluating and assessing programs by practicing cost containment and statistical tracking for budgets, goals, objectives, and evaluations.
Assists in the recruitment, hiring, training, scheduling, supervising, and evaluation of part-time program area staff and office assistants.
Assists in leading and providing oversight of risk management policies, practices and procedures within safe operational guidelines.
Assist with the processing of program registrations and membership fees; cash operations and payroll tracking; auditing and purchasing; preparation of annual operational budgets, reports, and financial tracking.
Contributing to positive two-way communication with all staff and customers; assisting with program marketing, publicity and promotion; and helping identify target markets and support program publicity to recruit participants.
Acquire/maintain CPR/AED, and Wilderness First Aid certification.
Work towards acquiring/maintaining ACCT Level II Practitioner certification and Challenge Course Manager certification.
In addition to the above job responsibilities, other duties may be assigned.
Poplar Ridge Challenge Course:
Assist the Director of Outdoor Adventure with the interviewing and hiring of program facilitators.
Directly supervise course facilitators.
Conduct staff trainings with help from lead facilitators.
Oversee staff development (i.e., workshops, high element certifications for Poplar Ridge, etc.).
Carefully staff bookings to cover program and group needs.
Conduct staff evaluations and check-ins.
Oversee program bookings, packet set-up, staff correspondence, booking rain sites, group invoicing, etc.
Monitor Poplar Ridge staff time and provide to the Director for Outdoor Adventure for payroll input.
Facilitate a variety of programs at the challenge course.
Design program itineraries for each program based on group request and the staff working. This would include specific activity flows for larger programs.
Program Tracking and Financial Record Management:
Assist with managing budget for Poplar Ridge Challenge course
Oversee the input of program balance sheets, OTPS, and payroll expenses for Poplar Ridge and Instructional Programs
Track group and individual participation for each component of the program.
Submit monthly and annual budget reports and proposals.
Assist with offering a wide variety of instructional programs for each semester to include both short courses/workshops and longer courses.
Work with instructional staff to plan and offer new and exciting trips/programs.
Send information and answer questions for trip registrants.
Inventory, maintain, and assist with purchasing new equipment as needed.
Work with students on trip logistics (i.e., preparing trip packets, vehicle checks, gassing vehicles, etc.).
Outdoor Adventure Program Personnel:
Assist with the supervision of all program staff.
Assist in interviews and hiring of program staff.
Conduct trainings with help from lead instructors/facilitators.
Assist with staff development (i.e., workshops, high element certifications for Poplar Ridge, etc.).
Serve as a mentor and reference for staff
Evaluate staff (will involve lead facilitators/instructors as it’s related to peer feedback that is provided at the end of each program).
Work with the marketing office on the promotion of Poplar Ridge and other Outdoor Adventure programs through our website, digital boards, E-News submissions, social media, etc.
Provide proactive outreach including setting up meetings with organizations at the University to talk about the program.
Regularly inventory and maintain program supplies
Inventory, maintain, and help purchase new Poplar Ridge and program equipment.
Required Certifications/Professional Development:
Acquire/maintain Association for Challenge Course Technology (ACCT) Level 2 Certification
Acquire/maintain CPR/AED, and Wilderness First Aid certification.
Take interest in relevant continuing education and attendance of conferences
Preferred Certifications: ACCT Challenge Course Manager Certification, Wilderness First Responder, Climbing Wall Instructor (through Climbing Wall Association (CWA) or equivalent), Single-pitch Climbing Instructor, Challenge Course Manager (ACCT), American Canoe Association (ACA) Whitewater Kayak Instructor.
Degree Required: Bachelor's degree in Outdoor Recreation Leadership, Outdoor Education, Sports Management, Health/Physical Education, Athletic or Public Administration, Recreation and/or Parks Management, Leisure Studies, Student Affairs, or related field. Significant experience accepted in lieu of relevant degrees (4+ years of experience)
Degree Preferred: Master's degree in Outdoor Recreation Leadership, Outdoor Education, Sports Management, Health/Physical Education, Athletic or Public Administration, Recreation and/or Parks Management, Leisure Studies, Student Affairs, or related field.
Experience Required: First-hand, direct, onsite professional experience of collegiate or community-based outdoor adventure recreation program including indoor climbing/bouldering and/or challenge course. Leadership of instructional field programs beneficial for two years.
The successful candidate will pass a background check. PROCESS FOR INTERNAL UVA APPLICANTS: Please apply through your Workday Home page, search “Find Jobs,” and search for ‘Assistant Director for Outdoor Adventure.‘ Complete an application online and attach a cover letter, resume, and contact information for three references (name, email address, telephone number, address). PROCESS FOR EXTERNAL UVA APPLICANTS: Please visit UVA job board https://uva.wd1.myworkdayjobs.com/UVAJobs, search for Requisition R0023323, complete the application and attach a cover letter, resume, and contact information for three references (name, email address, telephone number, address). Please note that multiple documents can be uploaded in the box. Applications that do not contain all of the required documents will not receive full consideration. For information regarding the position or the application process, please contact Michele Jarman at firstname.lastname@example.org.
PHYSICAL DEMANDS This job requires outdoor work and regular physical activity. This job will require standing, walking, rowing, climbing and lifting above and below the waist various weights which may include a variety of outdoor activity equipment.
The University of Virginia, including the UVA Health System which represents the UVA Medical Center, Schools of Medicine and Nursing, UVA Physician’s Group and the Claude Moore Health Sciences Library, are fundamentally committed to the diversity of our faculty and staff. We believe diversity is excellence expressing itself through every person's perspectives and lived experiences. We are equal opportunity and affirmative action employers. All qualified applicants will receive consideration for employment without regard to age, color, disability, gender identity or expression, marital status, national or ethnic origin, political affiliation, race, religion, sex (including pregnancy), sexual orientation, veteran status, and family medical or genetic information.