The Special Event Coordinator will assist with the oversight and supervision of the revenue-generating facility rental program at the University of West Florida. The Coordinator will be instrumental in the recruitment of clients, promotion of rental spaces, and execution of external events. The Coordinator and their student staff will be responsible for creating a safe, hospitable and welcoming environment for all university guests, students, faculty, and staff.
A vital component of this position is a demonstrated ability to work autonomously with initiative, critical and creative thinking, a strong commitment to teamwork, customer service, and communication.
Some weekend hours depend on event offerings and/or university/departmental events. This position is on-call to respond to personnel and event issues.
Essential Functions/Job Duties:
50% - Assists in managing revenue-generating facility rental program. Provides on-site coordination of internal and external one-time and recurring usages and tours. Facilitates logistics, contracts, communication, payment, insurance and etc. as well as coordinating operations and staffing.
15% - Assists in the development, evaluation, and revision of policies, procedures, and operation protocols to ensure safe and well-managed events. Ensures compliance with departmental and university policies, security and risk management requirements.
15% - Supports outreach efforts related to special events. Maintains information and webpage for special events as well as advertising of rental spaces through community outreach.
15% - Manages and monitors expenditures for equipment rental program and service desk including inventory, purchasing, and tracking.
5% - Assists with the collection and reporting of evaluation and assessment data (i.e. number of reservations/events, sales data, and participation satisfaction) in support of special projects.
*Provide support to Assistant Director of Facility Operations as needed.
Physical Requirements: Occasional and/or light lifting required. Limited exposure to elements such as heat, cold, noise, dust, dirt, chemicals, etc., but none to the point of being disagreeable. May involve minor safety hazards where likely results would be cuts, bruises, etc.
Impact of Deadlines: Routine deadlines. Usually sufficient lead time. Variance in work volume, seasonal, and predictable. Priorities can be anticipated. Some interruptions are present. Involves occasional exposure to demands/pressures from persons other than immediate sup.
Reaching with hands and arms: Frequently
Climbing or balancing: Frequently
Use of hands to handle objects: Frequently
Lifting up to 10lbs: Occasionally
Lifting up to 25lbs: Occasionally
Lifting over 25lbs: Occasionally
Talking as express or exchange of ideas verbally: Daily
Hearing as perceive sound by ear: Daily
Vision as distinguish colors & depth: Daily
This position requires fingerprinting and a criminal background screening.
8:00 am - 5:00 pm; Monday-Friday with some evening and weekend work required.
**DO NOT APPLY through Bluefishjobs.com. Apply through UWF via UWF Careers. Direct link to apply.**
Bachelor’s degree in an appropriate area of specialization and two years of appropriate experience.
Master’s degree in Student Affairs, Sports Management or a closely related field. Experience with assessment of participation satisfaction. Demonstrated experience in effective communication and customer service skills with diverse customers from students, faculty/staff and university guests.
Experience in EMS and Fusion software.
Internal Number: Anticipated
About UWF Recreation and Wellness
At the University of West Florida, we believe in the power of higher education to drive change: on campus, in our region, across the state and around the world. We’re equipping today’s students with the knowledge and skills needed to become tomorrow’s leaders, blazing new paths, shaping their environment and creating an even brighter future.Recreations’ role is to advance UWF’s mission, vision, and priorities by providing diverse learning and developmental opportunities through experiences emphasizing life-long wellness.
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