The Program Coordinator described is primarily responsible for providing leadership, strategic planning, and management of recreation and leisure programs and areas within the J. Wayne Reitz Union and Newell Hall such as the Game Room, Union Landing, and various other leisure spaces. As an integral member within the Reitz Union team, this role serves areas that elevate the student experience and provide a foundation of opportunities that enhance campus life for students, faculty, staff, and community members. The Reitz Union is a multi-purpose facility with over 600,000 gross square feet of public space, including ballrooms, an auditorium, meeting rooms, a food court, game room, offices, and a hotel with 36 guest rooms. Additionally, Newell Hall is a collaborative study space designed for and utilized by students and campus partners.
Responsible for the daily management and oversight of the Reitz Union Game Room.
Manage daily operations of the Game Room facility including but not limited to operating hours and procedures, staffing and scheduling, facility and equipment maintenance, and facility purchases
Manage all reservations, socials, and events hosted within the Game Room facility collaborating with food services and/or appropriate vendors as needed
Responsible for budget planning, development, and oversight for the center; ensure proper financial management including appropriate expenditure controls, record keeping, and compliance with appropriate financial guidelines and procedures; daily management of daily sales
Develop, implement, and interpret policies and guidelines for center operations and activity participants.
Interpret and ensure compliance with appropriate university policies and guidelines, including safety regulations and procedures such as general safety, fire safety, and evacuation procedures. Ensure compliance with safety standards, OSHA, ADA and other relevant regulations at all times
Responsible for the purchase of supplies and equipment used by the Game Room facility and programs as well as items for inventory and resale
Manage inventory of merchandise, tools, equipment and furniture, including upkeep, record keeping, and long-term planning; inventory, tools, or required materials requires the ability to lift up to 50 lbs occasionally
Responsible for management of recreation and leisure programs and events for Reitz Union Game Room, Union Landing, and Newell Hall
Provide oversight and strategic planning for the union recreation and leisure facilities, programs, events, and experiences
Maintain a comprehensive budget and financial plan including revenue and expenses for areas of responsibility
Assist with the coordination of the leisure course program including course scheduling, equipment reservations, recruitment, and course enrollment
Serve as a liaison to campus partners to program, cosponsor, and collaborate on events and activities
Develop and implement programs, events, tournaments, and drop-in activities within Reitz Union and Newell Hall spaces that promote facility usage, social connection, and/or contribute to educational goals
Ensure the development and implementation of a comprehensive marketing and promotions strategy for Reitz Union and Newell programs and activities
Provide oversight for the management of Union Landing
Responsible for daily scheduling, development, budget planning, and oversight for the area
Conduct regular equipment inventory, management, and maintenance while following safety guidelines and protocols
Create, implement, and evaluate activities and programs such as tournaments, open events, and programs to promote utilization of the space
Assess space usage data and develop goals for the area
Hire, train, and supervise staff for the areas of responsibility
Lead recruitment for student employees including recruitment, interview process, and coordination of hiring
Coordinate onboarding and hiring process in conjunction with HR policies and guidelines for areas of responsibility
Plan and manage the day-to-day operation including establishing work priorities and workflow
Responsible for administrative functions related to supervision of staff such as time approval and reporting, scheduling, employee discipline and related human resources functions for staff
Plan and implement job training programs for employees on operation, safety, and maintenance of equipment, customer service, and related topics
Coordinate student staff development programs in alignment with university and divisional competency programs
Assist with the development and implementation of a department-wide structure that provides opportunities for growth and advancement for student employees
Develop reports, handle special projects, and perform other duties as assigned.
Gather information, analyze data, and compile reports as directed to support or inform management decisions and department goals; including but not limited to student needs, satisfaction, and program effectiveness for the areas of responsibility
Serve on departmental, Division of Student Affairs or University of Florida committees or program support as needed
Internal Number: 516795
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