Position Summary: Under the lead direction of the Director of Campus Recreation, the Sport Clubs Coordinator is responsible for all aspects of the Sport Clubs program at Southern Oregon University (SOU). Campus Recreation provides students an opportunity to participate in structured activities at a competitive and recreational level. The department is committed to offering programs that promote an inclusive campus environment. Programs contribute to the wholeness and wellness of students by contributing to campus engagement while motivating students to achieve life balance.
The Sport Clubs Program is designed to allow all genders to participate in regional and intercollegiate competitive activities. The Sport Clubs program provides opportunities to SOU students, with mutual interests in a sporting activity, to pursue their interests and competitiveness in more depth. Each club is formed, developed, governed, and administered by student membership with the support of the Coordinator. Student leadership, interest, commitment, and participation are essential elements of a successful sport club. The Coordinator will facilitate learning experiences for members through their involvement in fundraising, public relations, organizational development, leadership administration, budgeting, and scheduling. Current recognized Sport Clubs include women's and men's lacrosse; soccer; women's rugby and Rowing. All practice sessions and tournament play are on nights and weekends and include national and regional travel.
Job responsibilities require the ability to perform independently during variable work hours that include some evenings and weekends; additionally, this position will ensure all activities meet learning objectives, safety guidelines, and that all proper permits are obtained. This position will contribute to the operations of SOU's new Recreation Center opened April 2018, and will remain integral to the planning and implementation of SOU's new Recreation Center.
Minimum Qualifications: •Bachelor’s degree in a field related to the duties performed such as, behavior sciences, public or business administration, leisure/recreation services, sports and recreation management, or applicable field. •A minimum of 1 year professional work experience in University Intramural Sports or Sport Clubs programs administration. •Experience with inclusive sports and recreation programming, risk management, and team building/facilitation. •Effective and efficient fiscal and resource management of student-fee funded budget and balance of revenue generation. •Professional philosophy that is student-centered, service oriented with the ability to work in a constantly changing environment; a “team player”, and willing to participate in departmental events with additional hours as needed. Valid Oregon Driver’s license or acquire it within 4 months of employment. Must provide proof of current CPR/AED/First Aid certification prior to start date.
Preferred Qualification: •Master’s degree in a field related to the duties performed such as, Physical Education,Sports and Recreation Management or related field. (Not sure with part time position) •2 or more years of professional work experience in a University setting. •Fiscal planning and budget management experience while balancing revenue generating initiatives. •Participation in related professional organizations (such as NIRSA, NASPA, ACUI, etc.). •Demonstrated experience with field and facility management including upgrades and expansion; maintenance and scheduling; hosting and housing outside groups for tournaments. •Experience working and/or managing a student or community recreation center. •Experience developing and assessing learning outcomes. •Experience with a Sport Clubs Leadership program and/or Council. •Experience with Esports, Twitch and competitive gaming.
Knowledge, Skills, and Abilities: • Excellent communication skills; ability to effectively communicate information in a clear and understandable manner, both verbally and in writing. • Demonstrated ability to interpret and consistently apply a wide variety of complex policies and procedures where specific guidelines may not always exist. Ability to work with frequent changes in policies and procedures, under pressure of deadlines in a fast-paced environment. Ability to work with frequent changes in policies and procedures, under pressure of deadlines in a fast-paced environment. • Excellent computer skills and proficiency with a variety of computer applications including word-processing, spreadsheets, databases, online systems, social media platforms, Internet as well as online calendaring and email. • Excellent organizational and time management skills with the ability to set own priorities to coordinate multiple assignments with fluctuating and time-sensitive deadlines. • Ability to coordinate and lead training to staff and student workers. Ability to effectively supervise, evaluate, schedule and provide lead direction to student workers. Demonstrated conflict resolution skills • Ability to present ideas and concepts in presentation format and use consultative and facilitation skills to gain consensus in a collegial manner. Ability to gather and analyze information/data and make intelligent, logical and defend-able decisions which have campus wide implications. This includes the ability to draft and compose correspondence and write clear and concise reports. • Strong analytical and research skills; ability to gather, evaluate, and to develop well-reasoned conclusions. and recommendations. Ability to proactively assess work operations and anticipate potential problems; ability to develop and implement strategies for preventing/resolving problems. • Ability to effectively perform work of a highly sensitive and confidential nature that requires access to information. Ability to exercise sound judgment and discretion, tact, and diplomacy. Ability to represent campus interest and propose appropriate response or remedy. • Initiative in independently planning, organizing, and performing work assignments within broadly defined parameters. Ability to coordinate several functions and determine the relative importance of each; ability to work with a high level of productivity and accuracy/attention to detail. Excellent organizational and time management skills with the ability to set own priorities to coordinate multiple assignments with fluctuating and time-sensitive deadlines. • Knowledge of or ability to analyze software functionality through technical documents, and design and document efficient/effective work processes; ability to independently analyze software problems, test probable causes, and recommend sound solutions. Ability to use, or learn AV equipment and sound systems as well as any other building-related equipment, so as to address patron needs. • Ability to adapt to and work effectively in a heavily bureaucratic environment which requires regular interaction with a number of level within the organization and multiple outside agencies. Working knowledge, or ability to quickly learn, university infrastructure, policies, and procedures. • Effective and efficient fiscal and resource management of student-fee funded budget and balance of revenue generation. •Knowledge of basic accounting principles and financial record keeping.
Special Instructions to Applicants: Each applicant is required to provide (as attachments to the online application) the following supplemental documents: (1) letter providing some detail of the applicant’s qualifications and interest in the position; (2) current resume/CV; (3) the names, addresses, and telephone numbers of at least three professional references. If you are unable to attach the supplemental materials to the online application please contact Human Resources fro assistance.
For inquiries and additional information, please contact: Human Resource Services via email at firstname.lastname@example.org or by phone at (541)552-8553.
Special Conditions •Must be willing to travel and attend training programs off-site for occasional professional development. •Must be able to work additional hours and adjust working hours to meet special jobs. May be called back periodically to perform work as needed on an emergency basis. •Must be able to successfully pass a pre-employment background check. •Under the provisions of the Fair Labor Standards Act (FLSA): -Position classifications defined as “non exempt” *are *subject to overtime •The person holding this position is considered a “mandated reporter” under the Oregon Revised Statues and is required to comply with the requirements set forth by the Oregon department of Human Services.
Notice to Prospective Employees Section 485 of the Higher Education Act, and The Federal Crime Awareness and Campus Security Act of 1990 (now referred to as the “Clery Act”), requires that prospective employees be notified of the availability of SOU’s Annual Security and Fire Safety Report. The report provides the annual statistics and campus policies for the reporting of and responding to campus crimes and fires; access to campus facilities; conduct code and campus policies on use, possession and sale of drugs/alcohol; and educational/information programs to inform the campus community about campus security procedures and crime prevention.
An electronic copy of the Annual Security Report (ASR)can be accessed at the following link: https://inside.sou.edu/assets/security/AnnualCrimeReportFinal.pdf. A physical copy of the ASR is available at no charge upon request. To request a copy please visit the Campus Public Safety Office at 382 Wightman Street, Ashland OR 97520. For more information call 541-552-6258, or email email@example.com.
Diversity Statement Southern Oregon University is a welcoming community committed to inclusive excellence and the celebration of diversity. Without diversity, our educational process is diminished. Working together in support of our commitment to diversity, we strengthen and enrich our role as learners, educators and members of a tightly connected global community. We encourage those who share in our commitment to diversity, to join our community and we expect all our employees to demonstrate an ability and desire to create an inclusive campus community.