Under the supervision of the Associate Director of Facilities, the Coordinator for Evening Events and Facilities oversees nightly operations and events in the Student Recreation Center. The Coordinator for Evening Events and Facilities supervises, trains and assists student staff during the evening hours, helps with coordination of events, and provides patrons with membership and program information. This position assists with marketing and publicity of campus recreation activities and special events, and with minor repair of fitness equipment.
PRINCIPAL DUTIES AND RESPONSIBILITIES:
Reviews and interprets applicable principals, federal and/or state laws and regulations in the course of duties
Evaluates the needs of students, staff and faculty, and develops and implements weekly RecNights programs and activities. Oversees Intramural Sports evening events.
Ensures that facilities and equipment are properly prepared, safe and secure periodically throughout the night and upon closing. Troubleshoots any problems regarding Active Network software. Addresses issues and situations concerning problem areas during evening hours. Keeps supervisor informed of such events and concerns. Implements ways to improve problem areas and concerns. Assists student leaders with emergencies. Consults with the Associate Director/Director on a regular basis on evening activities and to resolve any problems
Provides insight into potential changes in the policies and procedures of the Student Recreation Center specifically ones regarding Membership Services and student staff procedures
Serves as the lead role in providing supervision and assistance to evening student staff. Assists with the hiring process for all new student leaders and student building managers.Supervises interviews and selection process of new hires.Develops and assists in the planning and implementation of training all student staff on Recreation Center policies and procedures, and equipment, office and facility systems and protocols, including ActiveNet. Conducts disciplinary action meetings with student leaders according to the department’s Disciplinary Action Plan. Determines outcome of meetings and mentors students to become successful employees.
Assists with the set-up and break down of events including A/V equipment. Assists in the marketing and publicity of Campus Recreation activities and events. Develops informative materials and publications.
Provides customer service to patrons at Membership Services and throughout the facility
Maintains essential records and files, and prepares clear, technically sound, accurate and informative reports containing findings, conclusions and recommendations to Associate Director and Director. Prepares reports on student leader’s performance and area updates to area coordinators. Prepares cash balance reports and balances out all registers at the end of the night. Assists with student payroll procedures as well as making deposits and accurate record-keeping.
Attends and participates in meetings and/or college events as assigned
Maintains email lists for staff contact
Establishes liaison and coordinates activities with other staff in fulfilling the needs of the department
Performs other duties as assigned.
Management retains the right to change or add job duties at any time.
Bachelor’s degree from an accredited college or university
Two years of professional work experience in a campus recreation department or with another large diverse student staff, or with student programming and facility operations, or another field that is directly related to the functions of the position to be filled or equivalency as determined by the appointing authority
Proficiency in Microsoft Office Suite programs
Must be able to resolve conflicts and provide excellent customer service; excellent organizational and communication skills
Ability to work independently and manage multiple tasks simultaneously
Must be available to work evenings and weekends
Proficient in use of all aspects of ActiveNet software and can instruct other student and professional staff on its use.
About Montclair State University
With a proud history and a vibrant future, Montclair State University is one of New Jersey’s most diverse and dynamic institutions of higher education. One of four public research institutions in the state, and the second largest, Montclair State is a designated R2 Doctoral Research University by the Carnegie Classification of Institutions of Higher Education.
Located 12 miles west of New York City on a 252-acre suburban campus which boasts modern, state-of-the-art facilities complemented by green spaces, public plazas and striking Spanish Mission architecture, and a spectacular view of the New York City skyline. The University offers a comprehensive range of undergraduate and graduate programs through 11 colleges and schools. With a student body of 21,000 undergraduate and graduate students from 22 states and 13 countries, the University has an expansive campus life with on-campus residential capacity of 5,300, more than 120 student organizations, and 18 NCAA Division III athletic teams.
The dynamic diversity of the University’s community has been acknowledged by the U.S. Department of Education through its recognition of Montclair State as a Hispanic-Serving Institution (...HSI), and by Diverse Issues in Higher Education as a “Top Degree Producer” among institutions that confer the most degrees to minority students.
Montclair State University is proud to be committed to the principle of equal employment opportunity and does not discriminate in its recruitment and employment practices. The University is an inclusive, richly diverse community that fosters mutual respect, tolerance and understanding among all students and employees.