Under the direction of the Director, the Associate Director assists and participates in the administration of a major and complex program with multiple objectives and a vital large unit which encompasses several distinct program activities. This position supervises and manages one or more important sections of the unit or program and acts with the authority of the Director, in his or her absence. The Associate Director oversees on-site supervision of the University's 78,000 square feet of indoor recreational activity space that offers Montclair State's 21,000 students with a broad range of recreational alternatives, including: Esports, Trips, Special Events, DIY programs, Social Get Together, Community Service opportunities. The Associate Director manages customer service functions, event operations, is responsible for the development of department budgets, and acts with the authority of the Director, in his or her absence. The position supervises a team of four department professional staff members and over two hundred student employees. In addition, the position maintains the master facility schedule for campus recreation and administers outside user contracts. The Associate Director develops and implements policies for the recruitment, selection, training, supervision and evaluation of all student employees, and ensures compliance with all applicable federal, state and local laws.
PRINCIPAL DUTIES AND RESPONSIBILITIES:
Assists in the planning and management of the Campus Recreation program and department. Oversees the student employment activities of the department, evaluates goals and operations of the Student Recreation Center, and implements ways to improve performance.
Leads the development, updates and maintenance of the department Business Plan, Operations Manual, Customer Service Training Manual, Coordinator of Evening Events and Facilities Handbook, opening and closing procedures, and policies and procedures handbook.
Develops and implements policy, procedures and forms for evaluation/performance review of all student employee positions such as facilities attendants, building managers, area supervisors and graduate students. Develops and implements risk management policies/practices and emergency procedures related to the department’s student employment program. Administers, interprets and ensures compliance with applicable federal, state, and local laws and University policies.
Directly supervises, exercises disciplinary authority, evaluates performance and makes reappointment employment recommendations forand professional staff. Supervises the recruitment, selection, training, development, scheduling, supervision and evaluation of professional and student staff.
Directs, oversees and approves student staff recruitment and selection, hiring, training, supervision, housing assignments and scheduling of all student leaders/employees for academic year and summer. Leads the development and implementation of an annual comprehensive student leader training program for 300+ student leaders, including oversight of the early move-in of approximately 200 students along with the week- long leadership training program.
Prepares, recommends, monitors and revises section budgets.
Acts in the absence of the director as follows: serves as the designated fiscal agent; supervises department staff and work operations; provides guidance and assistance when unusual problems occurs; approves time off and payroll for professional staff; works directly with University Facilities staff including trades such as HVAC, housekeeping, electrical, carpentry; makes decisions on building operations; represents the department as needed.
Oversees the usage/scheduling of the Recreation Center facility.
Establishes and maintains effective communication and cooperative working relationships with University administrators, faculty and staff, government and private agencies, external stakeholders and the public.
Engages in continuous improvement, assessment and evaluation of facilities, programs and services.
Performs other duties as assigned.
Management retains the right to add or change job duties at any time.
Bachelor's Degree in Recreation, Sport Management, Physical Education or related field or equivalency as determined by the hiring authority .
Four or more years of progressive professional work experience in the field of recreation and health promotion with progressively responsible supervision in administering recreational sports programs, personnel and facilities or closely related field.
Demonstrated ability to develop financial plans, marketing strategies and manage resources.
Strong oral and written communication skills.
Proficiency in use of computer databases and applications.
Master’s Degree in Recreation, Recreation, Sport Management, Physical Education or related field.
Professional work experience in recreation or health promotion within an institution of higher education.
Proficiency in use of ActiveNet software application.
Internal Number: R1001777
About Montclair State University
With a proud history and a vibrant future, Montclair State University is one of New Jersey’s most diverse and dynamic institutions of higher education. One of four public research institutions in the state, and the second largest, Montclair State is a designated R2 Doctoral Research University by the Carnegie Classification of Institutions of Higher Education.
Located 12 miles west of New York City on a 252-acre suburban campus which boasts modern, state-of-the-art facilities complemented by green spaces, public plazas and striking Spanish Mission architecture, and a spectacular view of the New York City skyline. The University offers a comprehensive range of undergraduate and graduate programs through 11 colleges and schools. With a student body of 21,000 undergraduate and graduate students from 22 states and 13 countries, the University has an expansive campus life with on-campus residential capacity of 5,300, more than 120 student organizations, and 18 NCAA Division III athletic teams.
The dynamic diversity of the University’s community has been acknowledged by the U.S. Department of Education through its recognition of Montclair State as a Hispanic-Serving Institution (...HSI), and by Diverse Issues in Higher Education as a “Top Degree Producer” among institutions that confer the most degrees to minority students.
Montclair State University is proud to be committed to the principle of equal employment opportunity and does not discriminate in its recruitment and employment practices. The University is an inclusive, richly diverse community that fosters mutual respect, tolerance and understanding among all students and employees.