Aligned with the pioneering spirit of Stanford University, Stanford Recreation and Wellness is committed to bold and purposeful engagement. Our people create a campus and workplace where everyone’s well-being flourishes. As part of the country's leading collegiate athletic department, we work cohesively, lead with courage, pursue and revere excellence, and ignite a culture of belonging and wellbeing through movement, adventure, fun, leadership, and learning..
We are building a community that is inclusive and a team that is committed to excellence. We take risks. We are willing to stand alone. We do the right thing. We develop our employees. We celebrate achievements. We have fun. If that sounds like you, join us.
Reporting to the Director of Fitness, Wellness, and Inclusion, the Associate Director of Events and Outreach will be responsible for quarterly campus-wide recreation and wellness events, and special programs including physical activity, wellness, and inclusion ongoing events and programs. Responsibilities may also include representing Stanford Recreation and Wellness on campus committees and at wellness-related events such as benefits fairs, orientations, and campus events.
As the Associate Director of Events and Outreach, you are somebody who has a passion for well-being, is reliable, and balances fun and creativity with day-to-day executional skills. Being a great teammate, you’ll work closely with divisions and work teams within the Department of Athletics, PE, and Recreation (DAPER) and across the broad Stanford campus. In this role, your engagement will focus primarily on wellness programs that promote well-being through effective, inclusive, and exceptional recreational programming opportunities.
Your responsibilities will include:
Program Management (40%)
Design events for large scale implementation.
Develop creative and engaging events across a broad demographic of students, staff, faculty, and community members.
Create event promotion marketing strategies and marketing collateral.
Coordinate quarterly campus-wide recreation and wellness events.
Liaise with partner departments on additional events and programs such as Wellness Week, benefits fairs, and other events.
Plan and execute in-person, online, app-based, and hybrid events and initiatives.
Manage vendor relationship and logistics.
Recruit volunteers and manage volunteer staffing and duties
Develop and maintain relationships with campus partners to promote engagement and ongoing relationships with various campus groups (i.e. multi-cultural community service centers).
Work with Recreation and Wellness staff in the design and coordination of exercise and wellness related initiatives and events.
Serves on Recreation and Wellness, DAPER, and campus committees.
Risk management experience related to large-scale events with a range of attendees.
Oversee other projects and events as necessary.
Administrative Responsibilities (50%)
Collaborate with the marketing and communication teams to ensure events are effectively communicated to the broad campus community.
Independently implement, administer and evaluate day-to-day operations of programs; solve problems and make decisions that impact the direction of the program.
Collect satisfaction surveys and customer response forms; create reports and recommend solutions.
Collect and analyze monthly, quarterly, and annual data, create reports, review and explain trends; formulate and evaluate alternative solutions and/or recommend changes to achieve the goals of the program.
Generate program reports for various programs and communicate participation and other data as needed to campus partners.
Draft and oversee budgets and monitor expenditures.
Track the program’s progress against goals and schedule.
Analyze and interpret policies and procedures and ensure that they are followed in accordance with established University, service, and safety standards.
Leadership and Engagement (10%)
Represent Stanford Recreation & Wellness on campus well-being committees or collaborative event committees as needed.
To be successful in this position, you will bring:
Education and Experience
Bachelor's degree and three years of relevant experience, or combination of education and relevant experience.
Knowledge, Skills, and Abilities
Ability to develop event promotion marketing strategies and marketing collateral.
Liaise and manage relationships with partner departments and various vendors. .
Excellent interpersonal, written and oral communication skills.
Highly organized and superb attention to detail.
Analytical and problem solving skills.
Ability to meet expected deadlines and schedules..
Ability to routinely and independently exercise sound judgment in making decisions.
Ability to coordinate daily activities including work scheduling, quality assurance, and monitoring of activities.
Demonstrated ability to provide a high standard of customer service.
Strong working knowledge of MS Office products and database applications.
Advanced degree in exercise or well-being field
Experience in design of events for large scale implementation-- in-person, online, and hybrid.
Experience developing creative and engaging events across a broad demographic of students, staff, faculty, and community members.
Certifications and Licenses
Current CPR, AED and First Aid certification preferred.
Ability to work non-standard hours when required to ensure success of events and programs.
Position requires ability to move freely about facilities for scheduled meetings and other administrative tasks, along with the flexibility of working from various working environments on campus.
On-site management of activities during weeknights (as needed) and occasional weekend days at both indoor and outdoor facilities with potential exposure to weather elements.
Occasional telecommuting schedule is an option and must be approved by supervisor.
Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University’s Administrative Guide,http://adminguide.stanford.edu/.
This position, along with all DAPER coaches and staff, is responsible for the integrity of Stanford’s intercollegiate athletics program and for the reputation of Stanford University. This position is responsible for ensuring that his/her/their involvement with Athletic Department activities maintains the integrity of the University’s reputation and does not negatively impact the relationship between the University and its faculty, staff, students and alumni. Additionally, this position must comply with University policies and procedures, NCAA and PAC-12 rules and regulations.
The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility.
Employees may also perform other duties as assigned. Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.
Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.
Internal Number: 90157
About Stanford Recreation & Wellness
From its founding in 1891, Stanford University’s leaders have believed that physical activity is valuable for its own sake and that vigorous exercise is complementary to the educational purposes of the university. Within this context for human development, it is the mission of Stanford’s Department of Athletics, Physical Education and Recreation to offer a wide range of high quality programs which will encourage and facilitate all participants to realize opportunities for championship athletic participation, physical fitness, health and well being.