This dynamic, self-motivated individual serves as the primary coordinator for all competitive recreational opportunities on campus (intramural sports on campus & club sports intercollegiate competition). This individual will, with the assistance of the director, administer a diverse intramural sports program that meets the demands of the university community (undergraduate students, graduate/professional students, faculty & staff) while also promoting teamwork, active lifestyles, and leadership skills. Serves as the risk management specialist for all competitive athletic student clubs and organizations on campus. Directly advises clubs with all planning, budgeting, travel, fundraising, recruitment etc. and serves as the supervisor for club sport coaches (professionals).
Responsible for assessing and serving the leadership and programming needs of the undergraduate students. The assistant director and director will develop and implement policies and procedures for the intramural & club sport programs. Hire, train, supervise, and evaluate undergraduate student employees and is responsible for the hiring, training, supervising and evaluating of officials for sports when necessary. This person in conjunction with the director will be responsible for administering the budget for intramural sports & club sports.
Advise students in the planning of home event hosting and sport club travel plans serving as the university’s primary risk management advisor to clubs; Advise sport club leaders in all budgetary aspects including planning, purchases, allocations, and fundraising efforts; Monitor competitions, gatherings and clinics to ensure adherence to University policies and procedures; Support and promote the concepts of student development in all interactions. Develop, implement & enforce policies. 25%
Conduct a quality intramural sports program for undergraduate & graduate/professional students, faculty & staff to include: developing registration procedures, schedule leagues, tournaments, and special events; work with department facilities staff to define and schedule facility needs, communicate with teams and captains regarding policies and rules, schedules, etc.; maintain accurate records of program statistics/participation numbers. 25%
Implement and enforce risk management procedures for intramural & club sports such as concussion protocol, severe weather, minor & life - threatening injury, and responsible equipment maintenance. 10%
Market programs offered by the department through social media, on campus initiatives, and whatever other means deemed appropriate. 10%
Manage budgets associated with programs and provide assistance to the director in the development of the annual budget. 5%
Audit student organization budgets for appropriate, budgeted expenditures. Oversee the development of budgets for each organization on a yearly basis. 5%
Actively participate in the department & the division’s strategic plan initiatives. 5%
Work with Student Affairs IT to develop consistent models for student websites, waivers, databases, etc. 5%
Collaborate with other departments on campus to provide unique opportunities for recreation on campus especially for underrepresented populations. 5%
Responsible for effective personal professional development in both student development theory and recreation. 5%
Serve on committees within CWRU or state or national recreational association.
Perform other duties as assigned.
Department: Daily contact with coaches, Associate Athletic Director of facilities & staff for collaboration in scheduling spaces efficiently, Sports Information for website management, PR, Assoc. Athletic Director for Intramurals for strategic planning, budgeting, planning
University: Moderate contact with the Division of Student Affairs for collaboration on activities, risk management and strategic plan.
External: Occasional contact with outside vendors for sponsorships, community partners for event spaces or partnerships, other universities for collaboration on events, best practices, etc.
Students: Daily contact with students (undergraduate & graduate/professional) – club sport leadership (president, treasurer, etc.), employees, intramural captains & participants (1500+ per year) for scheduling & resolving disputes
Supervises sport club coaches (professionals). Number of coaches varies each year from five to ten.
Supervises student employees for evening/weekend activity risk management & supervision (seven to ten students)
Supervises student officials for all major sports (three to five sports, five to ten officials per sport)
Capability to organize registration & scheduling of leagues with 50+ teams
Officiating experience (multiple sports, current licenses preferred)
Organizing volunteer teams
Communicate effectively with students
Strong computer skills including website management, social media, etc.
Graphic design experience for posters, marketing materials, prize designs is a plus
About Case Western Reserve University
In employment, as in education, Case Western Reserve University is committed to Equal Opportunity and Diversity. Women, veterans, members of underrepresented minority groups, and individuals with disabilities are encouraged to apply.