UW Bothell has an outstanding opportunity for an Assistant Director for the Activities and Recreation Center. 

As part of the Division of Enrollment Management and Student Affairs and reporting to the Director of the Activities & Recreation Center (ARC), the Assistant Director of the Activities & Recreation Center provides direct oversight and administration of the day-to-day facility operations of the Activities & Recreation Center related to risk management, custodial and facilities services, supervision of student staff, and enforcement of facility operating guidelines & procedures. In addition, the Assistant Director will oversee facility and event reservations and support event productions and programs.

The position provides leadership to Activities & Recreation Center student staff who oversee campus programs and initiatives; which create educational and social opportunities for student involvement and leadership development. This position develops partnerships with academic departments, faculty, and other constituents including UW Seattle and Cascadia College. The Assistant Director supports and consults with staff, faculty, and students independently when issues arise. In the absence of the Director, assumes leadership and decision-making authority.

RESPONSIBILITIES:

Facility and Risk Management:

• Manage the day to day operations of the Activities & Recreation Center, inclusive of desk functions, fitness center, space reservations/scheduling and event support.
• Implement, evaluate, and refine facility operations, aligning work with professional best practices and evolving student needs for University of Washington Bothell and Cascadia College campuses.
• Review, revise, and enforce policies and procedures, including incident response protocols, to ensure all are aligned with institutional priorities and kept in compliance with the industry best practices for risk management.
• Works with Facilities Services & Campus Operations and non-university contractors/vendors to ensure proper maintenance within the facility; coordinates planning and scheduling of the annual maintenance shutdown
• Manage all aspects of the building and building equipment, including furniture, fitness equipment and check out supplies as it relates to preventative maintenance, inventory, ordering and usage.
• Manage and maintain all facility reservation requests including periodic review and updating of reservation system, procedures, rules, processes, logistics, and fee schedules
• Assist program areas with logistics to best facilitate programming and activities through event set-up and staff support.
• Develop, promote, schedule and conduct marketing initiative, including but not limited to, print & digital marketing, social media, website, and promotional campus outreach opportunities.
• Oversee and provide guidance in the preparation of contracts and other related documents as necessary as they relate to the department.
• Work with Director to develop long and short-term strategic goals, which are in alignment and support of the Activities & Recreation Center's strategic direction, as informed by the Student Facilities Advisory Committee.
• Work with Director of the Activities & Recreation Center on development and assessment of policies and procedures; keep Director apprised of emerging or ongoing issues in areas of responsibility.

Supervision:

• Recruits, hires, trains, schedules, supervises and evaluate student staff (25-30); develops and maintains strong customer service skills of student staff, applying advising techniques and knowledge of the student development process in identifying support resources and services appropriate to student needs
• Direct the work and co-supervise Technology Specialist; the Assistant Director may also supervise a Program Manager in the future.
• Create and encourage professional development opportunities for staff.
• Work with Director to develop, assess, and revise learning outcomes for part-time staff, student staff, and the department.
• Staff major events and programs, including campus events; for example, Convocation, Graduation, etc.

Administrative:

• Budget tracking and monitoring inclusive of reconciliation. Responsible for payroll hiring functions at both Cascadia College and UW Bothell
• Assess effectiveness and satisfaction of programs, services, and facilities with an annual report to the Director of the Activities & Recreation Center.

Other duties as assigned:

• Develop collaborative relationships with staff, faculty, and departments to provide additional learning opportunities for students throughout Cascadia College and UW Bothell.
• Serve on Division of Enrollment Management & Student Affairs and other campus related committees; work cooperatively with colleagues on campus and at other institutions.
• Performs other duties as assigned.

WORK ENVIRONMENT:
• A work schedule that fluctuates due to after hours activities, meetings, and events is common. The Assistant Director is expected to attend major student activities and events held on campus and in the local community.
• The Assistant Director has regular and frequent contact with students.  As well as, frequent contact with faculty, staff, and administrators. Late night and weekend hours are part of the normal work week and frequent work from home is possible due to on-call or crisis response.
• The position requires some evening and weekend commitments throughout the year.

Application Process:
The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process.  These assessments may include Workforce Authorization, Cover Letter and/or others.  Any assessments that you need to complete will appear on your screen as soon as you select “Apply to this position”. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your “My Jobs” page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.