Summary: Provides general office support to the Recreational Sports and Athletic Facilities Office.

Essential Duties and Responsibilities include the following.

• Coordinates the daily operations and serves as point person for all reservations in the Sports and Recreation Center and athletic fields. 
• Approves and develops all schedules for groups that utilize athletic & recreation facilities including varsity athletic competition/practice, intramurals, club sports, academic departments and community use. 
• When needed, ensures that all required documentation is approved and attached within the reservation system. 
• Update facility and athletic fields event and activity schedules and disperse to the appropriate individuals.  
• Prepares quarterly and annual reports with patron facility usage and reservation data.  
• Assists in processing check requests, invoices, p-card statements and deposits. 
• Assists with file management, including preparation of documents, Google files, forms, copying and scanning. 
• Answers general phone line and directs calls to appropriate personnel. 
• Meets and greets visitors to the department as first point of contact; provides excellent customer service; and answers routine questions or concerns voiced by patrons, visitors, and callers. 
• Organizes various meetings including scheduling of meeting rooms, audio visual equipment, making meeting agendas and taking notes during meetings. 
• Assists with identifying and soliciting local sponsor prospects for Sports & Recreation Center and athletic events. 
• Assembles department material (i.e. highlight Rose-Hulman accomplishments).   
• Provides on-site supervision for SRC events. 
• Coordination of events hosted in the athletic facilities and on athletic fields from beginning to end (i.e. set-up, tear down, equipment needed). 
• Creation of event layouts using programs such as Social Tables. 
• Assists with promoting and marketing recreational facilities, program and events. 
• Maintains public and internal websites with up-to-date information on programs, services, highlights. 
• Plan and organize office events (such as office retreat, conference registration/travel, party planning, etc…) 
• Assists with supervision of student staff, part-time staff, and administration of quarterly in-service trainings. 
• Assist with instruction of RHIT 100 course for freshman students.  
• Other duties as assigned. 

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

Education and/or Experience: Bachelor’s Degree in related field required; 1-3 years relatable working experience and/or knowledge of campus recreation, athletics, event management in higher education preferred. 

Applications: Only online applications/resumes will be accepted at: https://jobs.rose-hulman.edu until position is filled. Contact Human Resources at 812-877-8153 for questions. EEO/AA