Glassboro, New Jersey
Livingston, Alabama
Statesboro, Georgia
Lexington , Kentucky
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Greenville, North Carolina
Wingate, North Carolina
Posted: 28-Dec-22
Location: Glassboro, New Jersey
Type: Part Time
Salary: See each job compensation
Categories:
Salary Details:
Preferred Education:
Additional Information:
Job Title: Graduate Coordinator of Intramural Sports & Special Events
Department: Campus Recreation
Reports to: Assistant Director of Intramural Sports & Special Events
Position Summary:
Assist in the direct supervision of the Intramural Sports and Special Events program, including creation and administration of all sports & events throughout the calendar year. The Graduate Coordinator will assist with all hiring, training, and development of approximately 30 student employees and will serve an active role in promoting the growth of Campus Recreation as a department on campus. The goal of this position is to both build on the intramural sports & special event offerings and to develop this individual into a well-rounded and fully-prepared Campus Recreation professional.
Essential Functions/Percentage of Time Spent on Each:
Intramural Sports Programming 40%
- Plan, develop, implement, and evaluate a comprehensive intramural sports program consisting of all team sports, individual/dual sports, and special events utilizing IMLeagues software
- Oversee coordination of team sports and special events alongside student program coordinators
- Coordinate with the marketing department to promote intramural team sports, individual/dual sports, and special events through a variety of mediums (print, social media, e-mail announcers, etc.)
- Lead new marketing initiatives with goal of attracting additional participants to intramural sport offerings including drop-in events, face-to-face marketing initiatives, and other creative options
- Assist with intramural policy development, ejected player meetings, and equipment inventory/purchasing
- Utilize various online, video, and technology platforms for staff training, information, quizzes, and assessment
- Develop participant surveys and focus groups to assess satisfaction and provide opportunity for suggestions
- Attend at least one night/week of intramural sports programming to ensure quality & provide ongoing feedback to student officials & supervisors
Staff & Student Development 20%
- Direct and manage staff scheduling, substitutions, availability, training sessions, & meetings utilizing SubItUp scheduling software
- Recruit, train, schedule, supervise, and evaluate approximately 30 student program coordinators, supervisors, officials, and scorekeepers
- Provide direct supervision of undergraduate student intramural program coordinators and help them develop effective training and evaluation materials for the program
- Provide feedback for student officiating proficiency and give tangible examples for areas of improvement
- Build connections with student staff and initiate conversations relating to their goals and aspirations beyond college and how their position can help them achieve those goals
- Seek comments and suggestions from staff members and participants and decide which suggestions to implement and how to practically make changes
Special Event Responsibilities 10%
- Assist in planning, organizing, scheduling, implementing, and evaluating the Garden State Basketball Officials Clinic
- Promote NIRSA Championship Series Tournaments for student participants and staff
- Collaborate with various departments and student organizations for special events including Late Night at the Rec, Family Weekend Blackjack Walk, Homecoming Battleship, Cooper Medical School Challenge & Cooperative Cups, and any other special events throughout the academic year
- Maintain accurate budgeting records for each special event to ensure fiscal responsibility
- Create post-event summaries to include suggestions for future events
- Organize volunteers and establish clear expectations for their role at each event
- Initiate at least one new special event per semester to bring to the campus community
- Communicate with and secure necessary vendors, contracts, or purchase orders
Additional Responsibilities 30%
- Manage inventory and storage of intramural equipment in various storage spaces
- Coordinate reservations for indoor and outdoor recreation spaces using 25live scheduling software and departmental google calendar
- Communicate usage of space with other departments and services including main office, informal recreation, sport clubs, and aquatics
- Attend bi-weekly staff meetings
- Ability to work evenings and weekend hours
- Assist with Campus Recreation special events, all campus recreation staff trainings and meetings, and other duties as assigned
- Participate in Campus Recreation committees
- Train as a building manager to work a minimum of 1 weekly shift and fill in on shifts as needed/assist with facility management
- Pass van certification to assist in transportation for Campus Recreation special events, conferences/workshops, and University functions
- Assist with Open House events and other marketing/outreach of campus recreation programs
- Develop and administer assessments and evaluations
DISCLAIMER: This is not an exhaustive list of all responsibilities, requirements, and skills. Employees are required to perform tasks assigned by supervisors and management reserves the right to revise the job or to require that other or different tasks be performed when circumstances change.
Minimum Job Requirements
- Bachelor’s degree and acceptance into a graduate program at Rowan University
- Experience: 1-2 years working within areas of campus recreation sport programs, specifically with intramural sports
Specific Skills:
- Strong interpersonal, leadership, and communication skills, both verbal and written
- Ability to work well within a team environment
- Attention to detail for risk management practices
- Experience in public speaking and facilitating presentations/officials’ training sessions
- Willingness to work in a team environment to uphold service standards
- Respect for individuals from different cultures and backgrounds and the ability to engage in conversations pursuing a sense of deeper understanding and appreciation for others
Specialized Knowledge, Licenses, etc.:
- American Red Cross CPR/AED/First Aid Certification
- Previous officiating experience
- Knowledge of high school & NIRSA sport rules
Supervisory Responsibility, if any:
- Supervise a staff of approximately 30 undergraduate student program coordinators, supervisors, and officials.
Compensation/Expectations:
Stipend/Benefits:
- 20 hours weekly, 12-month commitment (summers increase to 25 hrs weekly) beginning July 5, 2023, but could start earlier
- $11,000 stipend and full tuition waiver for full-time enrollment (in and out of state)
- Free on campus housing with single bedroom & shared common areas in University Townhouses including fees for cable/internet/utilities
- $500 per semester on the Rowan Card which can be used for food/books
- Rowan Graduate Coordinator parking permit
- Total package worth approximately $39,000 annually
- Professional development funding potentially available for conferences, workshops, certifications, etc.
- Full funding of tuition is up to 36 credit hours over 2 academic years
- Funding beyond 36 credit hours will be reviewed and approved by the Director
- Graduate Coordinator is responsible for University fees, books, and health insurance
- Summer class requests may be made to your direct supervisor for review and approval
- Additional employment outside of the Campus Recreation must be reviewed and approved by your direct supervisor
- Renewal of the Graduate Coordinator contract is contingent upon your work and academic performance
Working Conditions:
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate. While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to sit. The employee is occasionally required to stand; walk; and use hands to finger, handle, or feel objects, tools, or controls. The employee must frequently lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision and distance vision.
Evening and weekend hours are required to direct and implement services and participate in campus activities
Application Process:
Questions concerning this position may be directed to Andrew Havrisko- Assistant Director, Intramural Sports and Special Events at (856) 256-4959 or havrisko@rowan.edu For full consideration, a cover letter; resume; and names, phone numbers, and emails of three references should be sent to Andrew Havrisko via email (havrisko@rowan.edu). Applications will be accepted until the position is filled. Position open until filled. Phone/Video interviews will be conducted after the priority deadline. PLEASE DO NOT APPLY VIA BLUEFISHJOBS.COM. Information about Rowan’s Campus Recreation can be found at www.rowan.edu/rec.
Applications are reviewed and interviews scheduled on a rolling basis. Offers may be made at any time after a student has been admitted to a graduate program. Candidates will be allowed a reasonable consideration period in order to weigh other graduate program and assistantship offers. We will not insist upon a response to the offer until the Council of Graduate School’s April 15th date for responding to offers of financial support.
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Job Title: ANTICIPATED Graduate Coordinator of Facilities
Department: Campus Recreation
Reports to: Assistant Director of Facilities, Aquatics and Event Operations
Position Summary:
The Facilities Graduate Coordinator position is to assist Campus Recreation with facilities and operations, including program assistance, staff, and facility supervision. The position reports directly to the Assistant Director of Facilities, Aquatics & Event Operations. The Assistant Director will work with the Graduate Coordinator and expects to clearly communicate expectations, goals, timeliness, as well as provide constant feedback and evaluation. The position will assist in the direct supervision of the student facilities operations staff and overall maintenance of the campus recreation facilities and fields. The Graduate Coordinator will be expected to lead, mentor, and evaluate student facilities staff. The Graduate Coordinator will assist in student building manager recruitment, training, evaluation and meeting preparation. This individual will contribute to planning strategic goals, assessment of existing facilities/fields and contributing to positive changes in the management of facilities, staffing, equipment, communication with facilities trades, informal recreation logistics and special event programming. The assistantship will provide the student with comprehensive, hands-on training to further enhance their professional development in the field of recreation.
Essential Functions/Percentage of Time Spent on Each:
Facilities & Operations 55%
- Assist with all aspects of facility management, operations, and maintenance
- Create daily student facilities staff shift duties
- Ensure student employees have completed proper payroll forms
- On-site representative for emergency situations (inclement weather, no show building manager, facility maintenance emergencies)
- Perform maintenance, cleaning and repair work
- Oversee inventory of cleaning and maintenance supplies and miscellaneous equipment
- Input and follow-up on work orders concerning maintenance problems
- Assist in researching equipment, vendors, and contractors for building maintenance
- Perform daily and/or weekly facility audits for accessibility, safety and quality standards
- Review current techniques and trends to implement best practices in facility management
Event Supervision & Risk Management 15%
- Assist in evaluating and revising Student Facilities Assistant Manual, Student Building Manager Manual, Emergency Action Plan and Risk Management Procedures
- Assist with supervising university-wide special events and facility rentals
- Coordinate and or supervise departmental special events
- Post schedules and area closings throughout the facility
Student Development 15%
- Assist with conducting and preparing weekly & monthly staff meetings
- Assist with recruiting, hiring, training, supervising, and evaluating student building managers
- Recruit, hire, train, schedule, supervise, and assess all student facility operation assistants
- Mentor, train, and advise lead building manager and student facilities area supervisor
Additional Responsibilities for all Graduate Coordinator positions 15%
- Attend bi-weekly Pro Staff meetings
- Ability to work evenings and weekend hours
- Assist with Campus Recreation special events, all campus recreation staff trainings and meetings, and other duties as assigned
- Participate in Campus Recreation committees
- Train as a building manager to work a minimum of 1 weekly shift and fill in on shifts as needed/assist with facility management
- Pass van certification to assist in transportation for Campus Recreation special events, conferences/workshops, and University functions
- Develop and administer assessments and evaluations
- Lead new student employee hiring sessions
- Work collaboratively with other departments and Graduate Coordinators across campus
DISCLAIMER: This is not an exhaustive list of all responsibilities, requirements, and skills. Employees are required to perform tasks assigned by supervisors and management reserves the right to revise the job or to require that other or different tasks be performed when circumstances change.
Minimum Job Requirements
- Bachelor’s degree and acceptance into a graduate program at Rowan University
- Valid License and/or ability to obtain valid Driver’s License required
- Experience working in facilities and event operations
- Strong interpersonal, leadership, and communication skills, both verbal and written
- This position requires someone who is willing to work in a team environment to provide and uphold our quality service standards
- American Red Cross CPR/AED/First Aid Certification prior to employment
- The ability to lift 25 pounds or more
Preferred Qualifications
- Bachelor’s degree in sport management/administration, recreation, physical education, leisure studies or related field
- 1-2 years working within areas of campus recreation sport facilities and event operations
- Experience supervising student staff
- Knowledge in working with google drive and microsoft office applications
- Experience with supporting special events and programming
- Knowledge of Sub It Up online scheduling software and Connect2 Concepts
Compensation/Expectations
Stipend/Benefits:
- 20 hours weekly, 12-month commitment (summers increase to 25 hrs weekly) beginning July 5, 2023, but could start earlier
- $11,000 stipend and full tuition waiver for full-time enrollment (in and out of state)
- Free on campus housing with single bedroom & shared common areas in University Townhouses including fees for cable/internet/utilities
- $500 per semester on the Rowan Card which can be used for food/books
- Rowan Graduate Coordinator parking permit
- Total package worth approximately $39,000 annually
- Professional development funding potentially available for conferences, workshops, certifications, etc.
- Full funding of tuition is up to 36 credit hours over 2 academic years
- Funding beyond 36 credit hours will be reviewed and approved by the Director
- Graduate Coordinator is responsible for University fees, books, and health insurance
- Summer class requests may be made to your direct supervisor for review and approval
- Additional employment outside of the Campus Recreation must be reviewed and approved by your direct supervisor
- Renewal of the Graduate Coordinator contract is contingent upon your work and academic performance
Application Process:
Questions concerning this position may be directed to Brian Calio - Assistant Director, Facilities, Aquatics and Event Operations at (856) 256-4982 or calio@rowan.edu. For full consideration, a cover letter; resume; and names, phone numbers, and emails of three references should be sent to Brian Calio via email (calio@rowan.edu). Applications will be accepted until the position is filled. Position open until filled. Phone/Video interviews will be conducted after the priority deadline. PLEASE DO NOT APPLY VIA BLUEFISHJOBS.COM. Information about Rowan’s Campus Recreation can be found at www.rowan.edu/rec.
Applications are reviewed and interviews scheduled on a rolling basis. Offers may be made at any time after a student has been admitted to a graduate program. Candidates will be allowed a reasonable consideration period in order to weigh other graduate program and assistantship offers. We will not insist upon a response to the offer until the Council of Graduate School’s April 15th date for responding to offers of financial support.
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*OTHER INFORMATION
- These positions are contingent upon availability of funding as approved by the Rowan University Board of Trustees.
- In the event of extraordinary circumstances related to the current COVID-19 pandemic, force majeure, or other circumstances beyond the control of the University, this position may be eliminated, and this offer may be deferred or rescinded, or the term of employment may be modified. In that event, the compensation and benefits associated with the position may be modified accordingly.
- This position is covered under the personnel policies of the university, which apply to student positions. In addition, you must meet all obligations described in the job description and abide by all other applicable university policies. These include the Student Code of Conduct and Housing Contract.
- In addition to abiding by all university policies, this position requires you to enforce and report violations of university policies in accordance with guidelines given in training.
- This offer of employment is contingent upon your remaining in good student conduct standing, and academically eligible (3.0 minimum cumulative and term G.P.A) per the terms of the job description from this time forward. We will be completing a check of student conduct records and academic status at the end of each semester and continue to evaluate these throughout your employment.
Rowan University celebrates diversity and is committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to age, ethnicity, race, religion, sex, gender identity or expression, genetic information, marital status, national origin, (dis)ability status, military status, and other NJ protected classes. Rowan University does not discriminate on the basis of sex in its educational programs and activities, including employment as required by Title IX. Rowan is committed to providing access, equal opportunity, and reasonable accommodation for individuals with (dis)abilities. Candidates must be legally authorized to work in the US, and the university will not sponsor an applicant for a work visa for this position.
- Please see per position
