Charlottesville, Virginia
Harrisonburg, Virginia
Boone, North Carolina
St. Cloud, Minnesota
Chattanooga, Tennessee
Norfolk, Virginia
Kennesaw, Georgia
Johnson City, Tennessee
Carrollton, Georgia
Posted: 25-May-23
Location: Charlottesville, Virginia
Type: Full Time
Categories:
Internal Number: R0048653
The University of Virginia's Department of Recreation is seeking an Assistant Director of Sport Programs. The Assistant Director assists with leadership and oversight of a comprehensive sports program at the University with responsibility for areas such as intramural sports, club sports, and racquet programs. The Assistant Director assists with administrative oversight, organization, development, and promotion of all sport programs. The Assistant Director assists in managing multiple facilities and programs through coordinated planning, direction, facilitation, and assessment to achieve University goals. The Assistant Director reports to the Director of Sport Programs and supervises student employees. This position will work some nights and weekends, supporting students, programs, and departmental events.
The Assistant Director, Sport Programs responsibilities include:
- Assist in directing a comprehensive university sport program through effective management of resources, fiscal processes, daily operations, and functional area leadership. Program oversight includes racquet programs.
- Assist in developing and monitoring calculated, holistic, outcomes-based programs that meet or exceed the formal sport program demands of the university community.
- Develop strong partnerships with integral university-based academic and community entities to maximize program and participant outcomes.
- Assist in leading and overseeing logistics for programs and special events; coordinating registrations for programs; securing facility reservations.
- Evaluate and assess programs by practicing cost containment and statistical tracking for budgets, goals, objectives, and evaluations.
- Assist in the recruitment, hiring, training, scheduling, supervising, and evaluation of part-time program area staff.
- Assiss in leading and providing oversight of risk management policies, practices, and procedures within safe operational guidelines, focused on participant and employee safety.
- Assist with the processing of program registrations and membership fees; payroll tracking; auditing and purchasing; preparation of annual operational budgets, reports, and financial tracking.
- Contribute to positive two-way communication with all staff and customers; assisting with program marketing, publicity, and promotion; helping identify target markets and support program publicity to recruit participants.
- Acquire/maintain CPR/AED (certification and Instructor certification)
- In addition to the above job responsibilities, other duties may be assigned.
Program Operations
- Support the Director of Sport Programs in leading and overseeing the coordination of daily program logistics for fluent, consistent, customer-centric program administration.
- Balance time appropriately between direct program exposure needs, office hours to ensure daily operations and program service quality, and broader program administration; calibrates time balances with supervisor and annual demands as needed.
- Secure program-based facility reservations in advance following standard reservation and policy protocols.
- Along with the Director of Sport Programs, work closely with departmental promotions team to support program publicity and recruit participants; propose ideas to establish a professional Sport Programs presence on grounds, identify target markets, and ensure timely programmatic updates to departmental website and promotional materials.
- Assist in coordinating and operationalizing various special events.
- In consultation with the Director, plan, track and reconcile programming and staffing resource schedules including proactively establishing back-up and inclement weather programming response plans.
Risk Management
- Support the Director of Sport Programs in coordinating an industry-standard, outcomes-based Sport Programs in such a way that:
-program plans are envisioned and developed based on evidence-based decision-making centered on a balance of outcomes and fiscal stewardship.
-program plans and projected outcomes are planned broadly in advance with input from stakeholders.
-program leaders are qualified, prepared, informed, and customer-centric.
-communication to program leaders and participants is consistent, informed, and expedient. - Complete supply and equipment purchases as required.
- With input from the Director of Sport Programs, coordinate the development and monitoring of risk management policies, practices, and procedures.
- Operate within safety guidelines in facilities, personnel, and programs; assists the Director with periodic audits of risk compliance to revise accountability systems and operational manuals.
- Stay abreast of industry standards in programming trends; employs programmatic and operational updates accordingly.
- Represent the Director of Sport Programs in their absence.
Personnel Management
- In consultation with the Director, recruit, hire, train, schedule, evaluate, mentor, and directly supervise a staff of part-time student-employees. Lead and/or support all departmental trainings.
- Implement responsibility and accountability systems for student employees balancing work and academic demands appropriately.
- Contribute to preparing support staff to be effectively resourced and informed to fluently address program issues or needs.
- Hold regular formal staff meetings and in-service training sessions.
- Implement awards, recognition, and social teamwork programs for student teams that promote team unification.
- Assist in developing and updating current employee manuals and guidelines; builds in accountability to compliance as appropriate.
- Support the Director in evaluating part-time staff and providing written and verbal feedback.
- Adhere to all University/Department personnel hiring and payroll guidelines as specified.
- Support an educational culture of overseeing student employees.
Fiscal Administration
- Assist the Director in overseeing preparation, submission, management, and accountability for functional area budget to meet departmental mission, goals, and objectives.
- Demonstrate solid financial stewardship with purchasing and procurement assuring adherence to departmental and University purchasing guidelines and procedures.
- Support the Director in providing an internal program quality, service, and usage assessment plan; implement systems to consistently track programs; strategically assessing data to highlight potential program changes; reports findings regularly to supervisor.
Customer Service
- Support the Director in establishing a service-centric culture.
- Role model a service-first mentality and culture for subordinate team to support the departmental core values.
- Receive and respond to participant inquiries, needs, and complaints in a timely manner; informs supervisor of significant participant impacts.
- Conduct formal and informal participant satisfaction assessments to assure demands are being served; report findings to supervisor.
- Support the Director in developing productive internal customer service partnerships; communicate needs in a timely manner; connect peer area logistics when needed to benefit programming; support peer area needs as appropriate for mutual benefit.
This is a full-time position with UVa benefits. Employees benefits package highlights include:
- 22 days of paid time off, increasing with service; 13+ paid holidays each year, in addition to paid time off
- Parental and Community Service Leave
- Health plan with options to meet healthcare and financial needs available from day one
- Retirement through the Virginia Retirement System
- Tuition and professional development benefits after six months of employment
- Employee wellness program featuring activities to earn up to $500/year.
The selected applicant will pass a background check. This position is In-Person located in Charlottesville, VA. This position will not sponsor applicants for work visas.
MINIMUM REQUIREMENTS
Degree Required:
Bachelor's degree in Sports Management, Health/Physical Education, Athletic or Public Administration, Recreation and/or Parks Management, Leisure Studies, Student Affairs, or related field. Significant experience accepted in lieu of relevant degrees (4+ years of experience).
Degree Preferred:
Master's degree in Sports Management, Health/Physical Education, Athletic or Public Administration, Recreation and/or Parks Management, Leisure Studies, Student Affairs, or related field.
Experience Required:
Some experience in teaching or conducting staff training is required, at least one year of relevant experience, first-hand, direct, onsite professional experience of collegiate or community-based sports program with experience supervising collegiate or part-time staff is highly preferred.
Required Certifications/Professional Development:
- Acquire/maintain CPR/AED.
- Take interest in relevant continuing education and attendance of conferences.
PHYSICAL DEMANDS
This job requires outdoor work and regular physical activity. This job will require standing, walking, and lifting above and below the waist various weights which may include a variety of sport/outdoor equipment.
APPLICATION PROCESS
Preference will be given to applications received by June 4, 2023. Please apply through Workday, and search for R0048653. Internal applicants must apply through their UVA Workday profile by searching ‘Find Jobs.’ Complete an application online with the following documents:
- Resume
- Cover letter
Upload all materials into the resume submission field, multiple documents can be submitted into this one field. Alternatively, merge all documents into one PDF for submission. Applications that do not contain all required documents will not receive full consideration.
References will be completed via UVA’s standardized process SkillSurvey. A total of five references will be requested via SkillSurvey during the final phase of the interview process. A minimum of three references is required.
For questions about the application process, please contact Michele Jarman, Academic Recruiter.
COVID Vaccination Requirement and Guidelines
Please visit the UVA COVID-19 Job Requirements and Guidelines webpage prior to applying for current information regarding vaccination requirements?and?guidelines for employment at UVA.
The University of Virginia, including the UVA Health System which represents the UVA Medical Center, Schools of Medicine and Nursing, UVA Physician’s Group and the Claude Moore Health Sciences Library, are fundamentally committed to the diversity of our faculty and staff. We believe diversity is excellence expressing itself through every person's perspectives and lived experiences. We are equal opportunity and affirmative action employers. All qualified applicants will receive consideration for employment without regard to age, color, disability, gender identity or expression, marital status, national or ethnic origin, political affiliation, race, religion, sex (including pregnancy), sexual orientation, veteran status, and family medical or genetic information.
