The Coordinator of Business and Events is an administrative and supervisory role that manages key business operations of the Physical Education and Recreation Department at the University of Oregon. Reporting to the Assistant Director for Business and Events, this position manages facilities rentals and event coordination, departmental business operations, contracts and procurement, and supervises approximately 30 event student staff members.

The Coordinator oversees aspects of facilities rentals and events, from initial client requests to post-event follow-up, while ensuring clear communication, realistic expectations, and a high-quality client experience. Responsibilities include event/rental invoice compilation, management of departmental printing and copying operations including supply orders and maintenance coordination, and departmental records management to ensure compliance with university policies and retention schedules.

The Coordinator recruits, hires, schedules, trains, and evaluates approximately 30 student event staff members, ensuring compliance with all employee policies, collective bargaining agreements, and university regulations. This includes maintaining training records, submitting timely attendance reports, and collaborating on staff scheduling and training updates.

The Coordinator serves as steward of departmental resources and primary liaison to Student Life Financial Services regarding contract and purchasing management, including oversight and management of contracts, departmental Procurement card purchasing, vendor management, and resolution of procurement discrepancies. The position also serves as custodian of departmental capital assets and inventory, maintaining accurate records of physical asset locations, coordinating property control transactions, and ensuring compliance with university asset management standards.

The Coordinator serves as backup to the Assistant Director of Business Operations and Events during their absence and may perform other duties as assigned to support departmental and divisional initiatives.

Minimum Requirements:

• Bachelor's degree AND one year of experience in business operations, administrative support, events/rentals management, or related field; OR
• Four years of experience in business operations, administrative support, events/rentals management, or related field; OR
• An equivalent combination of education/experience.

Professional Competencies: 

• Ability to work with diverse populations and maintain professional relationships with staff, students, vendors, and clients
• Ability to manage multiple projects and tasks simultaneously while maintaining attention to detail and accuracy
• Strong communication skills
• Proficiency in records management, document organization, and compliance with retention standards
• Demonstrated ability to work collaboratively in a team environment
• Strong customer service orientation and ability to manage client expectations

Preferred Qualifications:

• Master's degree in Business Administration, Management, or related field
• One (1) year supervision experience, including hiring, training and evaluating staff, managing employee work schedules and timesheets.
• Experience with UO software platforms Banner, Concur, UKG
• Knowledge of university procurement policies and procedures
• Experience with property control, asset tracking, or inventory management
• Experience managing procurement card or similar payment systems

About University of Oregon

The University of Oregon is the only Oregon University System member of the highly selective Association of American Universities (AAU) and is distinguished by the strength and breadth of its instructional and research programs as well as by its sense of community and diverse outreach activities. Located in Eugene, a vibrant city of about 140,000, UO enrolls 24,000 undergraduate and graduate students. The Student Recreation Center (SRC) is central to student life on campus. A major component of the SRC capital master plan was completed in 1999-2000 and most recently in January of 2015. The Department of Physical Education and Recreation is comprised of four primary areas, each headed by an Associate Director: 1. Recreation Programs (intramural sports, fitness, aquatics, rock wall, informal recreation, special programs & youth camps) 2. Physical Education (academic course curriculum) 3. Facilities 4. Operations, Assessment, Development and Business Services. Physical Education & Recreation reports to the Associate Vice President for Student Life. Other units of Student Life include Dean of Students, University Health Center, Erb Memorial Union, Holden Leadership Center and Parent a...nd Family Programs. University of Oregon is one of the only large universities in the nation that administers a credit granting Physical Education curriculum within the administrative structure of campus recreation. Over 5,000 UO students take courses each term choosing from over 180 options. The Department of Physical Education and Recreation therefore provides a unique diversity of employment including both academic teaching and recreation leadership opportunities. The University of Oregon has an institution-wide commitment to diversity and multicultural competency. We actively engage in recruiting and retaining a diverse workforce and student body that includes members of historically underrepresented groups.

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