Sport Club Administration:

• Assist in the planning and implementation of the Sport Club program, including supporting officer trainings, leadership development initiatives, budget processes, policy management, travel coordination, and risk management.
• Assist assigned clubs in the coordination of special events and tournaments.
• Ensure assigned clubs are compliant in the completion of all required tasks for successful club operation to include student eligibility, fundraising, travel, and special events.
• Provide development to student officers of assigned club(s) to prepare for the challenges of leading a large, complex organization.
• Meet with club leadership and members on a defined schedule to discuss progress, challenges, and disciplinary matters.

Intramural Sports Administration:

• Assist in the planning, organization, scheduling, administration, and team/participant registration process using provided technology, for producing a comprehensive intramural sports program including leagues, tournaments, and special events.
• Develop, plan, and implement sport officials' training for Intramural Sports staff.
• Track and review all received intramural sports event results to ensure accuracy.
• Conduct player education/disciplinary meetings as needed.
• Communicate with participants, address inquiries, concerns, and feedback.

Supervision/Oversight:

• Directly supervise coaches of assigned clubs and provide shared supervision of all program student staff. .
• Hire, onboard, and manage the payroll process for all student employees and club coaches in collaboration with Student Life Employee Experience.
• Offer continued oversight of employee status and address any arising issues.
• Support the ongoing training and evaluation processes for all Team Sports program-related staff to include students and coaches.
• Monitor and evaluate Team Sports events in real time during hours of competition, providing ongoing guidance and support to staff to ensure safe, efficient, and high-quality program delivery.
• Maintain required documentation on all staff training and certifications.

Fiscal Management:

• Support the fiscal operations of the Team Sports program with support from the Recreation & Wellbeing ' Sport Club Business and Finance Coordinator and Student Life Business Services.
• Assist with budget planning, justification, and management, including the purchase and inventory of equipment used in the Team Sports program.
• Complete fiscal year-end processes to ensure assigned clubs are in good financial standing.
• Manage budgets (income and expenditure) for assigned sport clubs.
• Assist clubs with fiscal responsibilities regarding travel expenses including lodging and transportation needs (i.e., airfare, charter buses, vehicle rentals).
• Work with clubs to collect receipts and prepare information for submissions.
• Assist clubs with equipment purchases using a University Purchasing Card or arrangement of Purchase Order requests.

Risk Management/Compliance:

• Assist in the formation, review, and enforcement of all policies and procedures relating to Team Sports, including annual revisions of all sport rules and regulations as well as participant handbooks.
• Review and approve assigned Sport Club travel, ensuring adherence to institutional policies and risk standards.
• Review shift report submissions to ensure adequate follow up for all reported programmatic concerns.
• Provide on-site event management and logistical assistance for Sport Club home events
• Manage registration processes, waivers, rosters, and required documentation for participants and athletes.
• Submit and manage facility reservations in accordance with departmental policies and timelines, ensuring the availability of appropriate spaces for scheduled events.
• Supervise safety inspections of facilities and equipment, ensuring safe conditions for all activities.
• Respond to incidents, injuries, and emergencies; complete required documentation and reporting.

Program Development and Collaboration:

• Work collaboratively with both internal and external program areas and departments to ensure successful programming.
• Support assessment and management of area challenges. Use university procedural knowledge as well as area expertise to address and resolve pertinent issues primarily independently. Communicate resolutions clearly with appropriate parties.
• Benchmark, develop, and bring forth innovative ideas for successful Team Sports program administration.
• Ensure clubs maintain an appropriate media presence to recruit, retain, and inform members, as well as promote club activities and accomplishments.
• Work collaboratively with University Marketing & Communications to create, manage, and implement any media and promotional needs. This will include social media advertisements, social media posts and reports, webpage edits, promotional fliers, etc.
• Attend and actively participate in staff meetings, in-service education sessions, and other divisional or departmental meetings.
• Participate in the development of ideas and suggestions for the Recreation Services program and facility improvements.
• Ensure that the Recreation Center's facilities, equipment, and programs are meeting or exceeding the standards of the department quality by using and attending its offerings.
• Assist with additional initiatives, assignments, and special projects as needed.
• Engage in department coordinated training with a focus in leadership, access, and community building.

Summer Event Management:

• Support summer event management responsibilities through Recreation & Wellbeing Operations & Events.
• Meet and greet customers for special events, meetings, competitions, and summer camps.
• Provide excellent communication and dissemination of information to event patrons and leads.
• Supervise facility operations for assigned events.
• Manage set-up and tear-down of equipment used for special events.
• Provide excellent customer service to both internal and external constituents to satisfy service expectations.

• This position will have an afternoon and evening schedule including a weekend day during the school year.
• The normal working hours during the academic year are 11 AM - 7 PM, Tuesday - Saturday. Hours will shift over the summer depending on the activities happening from week to week.