University Recreation & Wellness, University of Minnesota
Application
Details
Posted: 18-Mar-24
Location: Minneapolis, Minnesota
Type: Full Time
Salary: 47,000 to 50,000
Categories:
Other
Sport Clubs
Required Education:
4 Year Degree
Internal Number: 360065
All applications must be submitted through the University of Minnesota employment site (https://humanresources.umn.edu/jobs). Search for Job ID# 360065
The Manager of Sport Clubs assists with the management of all sport clubs activities. In a typical year, approximately 1,200 University of Minnesota students participate in these activities. This position works closely with the Sport Clubs Director, the Finance and Administrative team, and student staff to ensure that operations run smoothly while also having a strong commitment to the University’s goal of creating a positive and inclusive campus climate by advancing equity and diversity. The responsibilities of this position occasionally require attendance at evening and weekend activities, games, and events. This position reports to the Director of Sport Clubs.
The application deadline for this position is Sunday, March 31, 2024. The starting salary range is $47,000 - $50,000.
Work Responsibilities:
Program Management and Supervision 60%
Guides and supervises the operations of individual sport clubs and supports student development by advising and mentoring the officers of each club on topics such as budgeting, scheduling, travel, activities, recruitment, leadership, risk management, event planning and implementation, and conduct.
Assists with the development, implementation, and enforcement of Sport Clubs operating policies, procedures, and standards.
Develops guides and other training materials and creates resources and training modules to communicate and explain complex procedures, policies, and related topics and leads informational and training sessions on procedures, policies, and related topics.
Works with marketing staff to manage website content and post regular updates of information.
Recruits, hires, trains, schedules, supervises and evaluates two student staff (Travel Assistant and Office Assistant).
Directs the re-registration process and serves as a liaison between clubs and Student Unions and Activities, including serving as the official University advisor for each sport club.
Supervises the work of Sport Clubs Advisory Council members, assisting in the administration of meetings, supporting the budget process, guiding the review of policies and procedures and club conduct issues.
Markets and promotes the program through collaborations with marketing and communications staff, including management of website content and regular updates of information.
Represents the University and the program with relevant national governing bodies and regional and national leagues.
Represents the department on committees as assigned. Attends department meetings and workshops.
Maintains membership in professional associations, serves on professional committees, and attends professional conferences.
Club Financial Operations 20%
Directs and leads the development of individual sport club budgets through a comprehensive annual budget preparation process in preparation for the request for and allocation of student service fees.
Oversees the general management of each club’s operating budget, including operational budgets in EFS and University Foundations accounts;hosts monthly account review meetings with student club officers to plan and review revenues and expenditures; assists student sport club officers with all financial planning.
Plans and manages all program purchasing operations; oversees regular and detailed account reconciliation & manages a shadow system of the University Financial System to ensure account accuracy.
Ensures compliance of all financial activity to University regulations.
Club Travel Management 20%
Manages all components of sport clubs travel including vehicles rented from University Fleet Services or outside rental agencies, group airline reservations, contract management, and adherence to University travel policies.
Develops and updates all program travel/vehicle policies and procedures and monitors adherence to University travel policies.
Directs student travel assistant who collects and manages all required travel requests and paperwork, ensures driver eligibility according to program standards, and approves off campus club travel.
Works closely with Fleet Services staff to ensure rental vehicles are inspected and regularly maintained.
Validates and reconciles all rental vehicle billing.
Qualifications:
Required:
BA/BS plus at least four (4) years of experience or a combination of related education and work experience to equal at least eight (8) years.
Preferred:
Ability to multi-task in a fast-paced environment and deal with interruptions.
Detail-oriented with the ability to think ahead and plan in advance.
Excellent communication skills and the ability to collaborate with diverse groups of people.
Demonstrated experience with advising/mentoring/coaching.
Excellent organizational skills
The University recognizes and values the importance of diversity and inclusion in enriching the employment experience of its employees and in supporting the academic mission. The University is committed to attracting and retaining employees with varying identities and backgrounds.
The University of Minnesota provides equal access to and opportunity in its programs, facilities, and employment without regard to race, color, creed, religion, national origin, gender, age, marital status, disability, public assistance status, veteran status, sexual orientation, gender identity, or gender expression. To learn more about diversity at the U: http://diversity.umn.edu.
About University Recreation & Wellness, University of Minnesota
The University of Minnesota-Twin Cities is a classic Big Ten campus located in the heart of the Minneapolis-St.Paul metropolitan area. The University of Minnesota is one of the most comprehensive public universities in the United States and ranks among the most prestigious. It is both the state land-grant university, with a strong tradition of education and public service, and the state's primary research university, with faculty of national and international reputation.