Middle Tennessee State University – Campus Recreation

Middle Tennessee State University’s Campus Recreation department is seeking a highly organized and dynamic professional to serve as the Events & Outreach Specialist. This position plays a critical role in coordinating facility scheduling, managing external rentals, and supporting outreach efforts that enhance engagement and revenue. Reporting to the Associate Director of Facilities, this role serves as the central hub for reservations, events, and client relations across Campus Recreation.

Who We Are:

MTSU Campus Recreation is dedicated to supporting the university community by providing holistic recreational opportunities that foster student development and success. We are a collaborative and innovative team that values input from all staff and continuously seeks to improve our programs and services. Through recreation, we ignite growth and inspire success.

What We Expect From You:

• Serve as the primary manager of all facility scheduling and reservations across the Campus Recreation program areas
• Maintain oversight of departmental calendar systems, ensuring accuracy and efficiency in space utilization
• Coordinate scheduling across Intramural Sports, Fitness, Aquatics, Sport Clubs, Outdoor Recreation (MTOP), and other program areas
• Act as the main point of contact for external rentals, including client communication, quoting, and logistics coordination
• Manage contract development and submission in collaboration with the University Contracts Office
• Oversee vendor onboarding processes, including collection of W-9s, insurance, and compliance documentation
• Manage invoicing, payment tracking, and rental-related revenue processes
• Supervise and develop a cross-functional team of student event staff, including scheduling and payroll approval
• Ensure appropriate staffing coverage and operational readiness for all events
• Collaborate with the Marketing Graduate Assistant to promote programs, services, and rental opportunities
• Build and maintain partnerships within the Murfreesboro community to enhance outreach and revenue generation
•  Support event logistics, facility operations, and departmental initiatives

What You Can Expect From Us:

• A highly collaborative team that supports one another across program areas
• A student-centered work environment focused on development and engagement
• A department that values innovation, creativity, and continuous improvement
• Opportunities to build meaningful campus and community relationships
• A supportive environment that encourages autonomy and professional growth
• A positive and energetic workplace culture
• The autonomy to work creatively with the support to be successful

What We Require:

• Bachelor’s degree in Recreation, Sports Management, Event Management, Higher Education, or a related field
• Experience in event coordination, facility scheduling, or operations management
• Experience supervising student staff or part-time employees

What We Would Like You to Have:

• Experience working in campus recreation or higher education
• Experience with scheduling or reservation systems (e.g., 25Live, Innosoft Fusion, or similar software)
• Experience managing contracts, invoicing, or external client relationships
• CPR/First Aid/AED certification (or ability to obtain)

What You Can Offer:

• Strong organizational and time management skills in a fast-paced environment
• Ability to manage multiple priorities and resolve scheduling conflicts
• Excellent communication and customer service skills
• Attention to detail in managing contracts, reservations, and financial tracking
• A commitment to student development and collaborative teamwork

What We Can Offer:

• Competitive salary based on experience and qualifications. Range: $48,920.00 - $60,252.00.
• Paid time off including university holidays, annual leave, and sick leave
• Tuition discount opportunities
• Participation in Tennessee state retirement or optional retirement plans
• Comprehensive State of TN benefits package including health, dental, vision, and term life insurance

Work Environment:

This position operates within a dynamic recreational facility, including office, indoor, and outdoor environments. Evening and weekend hours may be required based on event schedules and operational needs.

Please use this link to apply.
https://careers.mtsu.edu/en-us/job/498531/specialist-student-rec-events

• Bachelor’s degree in Recreation, Sports Management, Event Management, Higher Education, or a related field
• Experience in event coordination, facility scheduling, or operations management
• Experience supervising student staff or part-time employees

About Middle Tennessee State University Campus Recreation

About Middle Tennessee State University Campus Recreation MTSU is located in Murfreesboro, Tennessee, about 35 miles southeast of downtown Nashville. With an enrollment around 19,000 students, the university has eight undergraduate colleges, offering more than 40 departments and more than 140 degree programs. The College of Graduate Studies offers more than 100 degree programs. MTSU athletics competes in Conference USA. MTSU Campus Recreation is dedicated to supporting the university community by providing holistic recreational opportunities that foster student development and success. We are a collaborative and innovative team that values input from all staff and continuously seeks to improve our programs and services. Through recreation, we ignite growth and inspire success.

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