Coord. of Campus Recreation Operations & Graduate Intramurals

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Salary Range
$55,000.00 - $85,000.00

Overview
The Coordinator of Campus Recreation Operations & Graduate Intramurals provides professional-level support in the management of Payne Whitney Gymnasium (PWG) operations and the administration of the Graduate and Professional (Grad/Pro) Intramural Program. This position is responsible for supervising staff, coordinating facility use, and ensuring high-quality programming that enhances the overall experience of members and guests.

Applications should be submitted Friday, 11/7 for consideration.
Principal Responsibilities
Staffing & Supervision

• Recruit, hire, train, schedule, and supervise 60+ part-time student employees and 10+ casual employees supporting PWG operations and the Grad/Pro Intramural Program.
• Ensure staffing and oversight of PWG workstations, including the Welcome Desk, Israel Fitness Center, Brady Squash Center, and Lead Member Service Attendants.
• Ensure part-time staff coverage and oversight for intramural programming.
• Develop and deliver training, guidance, and ongoing supervision for staff to ensure quality service and program delivery.

Facilities & Operations

• Oversee the Israel Fitness Center, including coordinating equipment maintenance contractors and service visits to minimize equipment downtime.
• Submit and track facility work orders; coordinate preventive and corrective maintenance of fitness equipment.
• Oversee ongoing departmental supply orders, including but not limited to apparel and gym wipes.
• Collaborate with the Director of Rentals to support facility rentals, conferences, and events.
• Coordinate facility reservations for Yale Athletics and Recreation venues and secure private facilities when required.

Programs & Events

• Administer the Grad/Pro Intramural Program across academic and summer terms, including:
  
  • Communicating and collaborating with team captains on program rules, sport offerings, and expectations.
  • Developing policies, eligibility rules, and playing regulations.
  • Planning and managing regular season and playoff schedules.
  • Supervising evening/weekend competitions and special events as needed.
• Serve as primary liaison to the GSA/GPSS Recreation Committees and the Student Wellness Committee.

Administration & Finance

• Compile, analyze, and report program participation data, statistics, and outcomes.
• Manage employee paperwork, payroll, and weekly timecard submissions.
• Monitor and manage budgets for staffing, programming, and equipment; provide recommendations on capital repairs and replacements.
• Administer departmental operational software (Connect2Concepts) and maintain program websites.
• Perform other duties as assigned.

Required Skills and Abilities
1. Knowledge of the campus recreation and customer service industry trends and standard practices.

2. Demonstrated ability to create and adapt animated programming to a diverse community.

3. Must have the ability to work nights and weekends, as needed.

Preferred Education and Experience
Graduate degree in related field.

Principal Responsibilities

• Direct the Graduate and Professional Schools Intramural and Special Events Intramural Programs throughout the academic and summer terms and assist with the Undergraduate intramural program as requested.
• Develop playing and eligibility rules and policies and procedures for grad intramural sports.
• Hire, direct, train and supervise approximately 60 part-time student staff associated with the grad/pro program including the Payne Whitney Gymnasium Lobby Desk and Fitness Center and student referees and supervisors.
• Plan and organize competitive schedules for over 175 sport teams consisting of over 2700 participants for competitive regular season and championship playoff games; and, 177 Team Captains - 5 Referee Assigners/Scorers - 30-40 Referees.
• Coordinate the reservation and use of Yale athletic facilities including the PWG, Walter Camp Field Complex and Ingalls Rink. Coordinate the use of private facilities if needed.
• Recruit, hire, train schedule and supervise a large staff of students for the positions of clerical assistance, game officials/referees, sport attendants and event supervisors.
• Supervise evening and weekend competitions and special events as needed.
• Supervise evening and weekend Graduate Student staff at lobby desk and Fitness Center
• Purchase, maintain and store a wide array of sports equipment in multiple locations.
• Serve as liaison to GSA/GPSS Recreation Committees/Student Wellness Committee.
• Collaborate with Grad/Pro captains on the rules, regulations and sport offerings.
• Supervise the gathering of statistical information related to league standings and participation.
• Create and maintain web pages for grad/pro intramural program.
• Compose all written materials.
• Develop and promote special events to increase awareness and participation.
  
  Required Education and Experience
  Bachelor's Degree in Sports Management, Recreation Administration or related field and 3 years of experience in intercollegiate or commercial recreation programs or equivalent combination of education and experience.
  
  Job Posting Date
  10/29/2025
  
  Job Category
  Professional
  
  Bargaining Unit
  NON
  
  Compensation Grade
  Administration & Operations
  
  Compensation Grade Profile
  Supervisor; Senior Associate (P4)
  
  Time Type
  Full time
  
  Duration Type
  Staff
  
  Work Model
  On-site
  
  Location
  70 Tower Parkway, New Haven, Connecticut
  
  Background Check Requirements
  All candidates for employment will be subject to pre-employment background screening for this position, which may include motor vehicle, DOT certification, drug testing and credit checks based on the position description and job requirements. All offers are contingent upon the successful completion of the background check. For additional information on the background check requirements and process visit "Learn about background checks" under the Applicant Support Resources section of Careers on the It's Your Yale website.
  
  Health Requirements
  Certain positions have associated health requirements based on specific job responsibilities. These may include vaccinations, tests, or examinations, as required by law, regulation, or university policy.
  
  Posting Disclaimer
  Salary offers are determined by a candidate's qualifications, experience, skills, and education in relation to the position requirements, along with the role's grade profile and current internal and external market conditions.
  
  The intent of this job description is to provide a representative summary of the essential functions that will be required of the position and should not be construed as a declaration of specific duties and responsibilities of the position. Employees will be assigned specific job-related duties through their hiring department.
  
  The University is committed to basing judgments concerning the admission, education, and employment of individuals upon their qualifications and abilities and seeks to attract to its faculty, staff, and student body qualified persons from a broad range of backgrounds and perspectives. In accordance with this policy and as delineated by federal and Connecticut law, Yale does not discriminate in admissions, educational programs, or employment against any individual on account of that individual's sex, sexual orientation, gender identity or expression, race, color, national or ethnic origin, religion, age, disability, status as a special disabled veteran, veteran of the Vietnam era or other covered veteran.
  
  Inquiries concerning Yale's Policy Against Discrimination and Harassment may be referred to the Office of Institutional Equity and Accessibility (OIEA).
  
  Note
  Yale University is a tobacco-free campus.
  
  
  To apply, visit https://careers.yale.edu/us/en/job/130514WD/Coord-of-Campus-Recreation-Operations-Graduate-Intramurals
  
  
  
  
  
  
  
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